Contract Administrator

About OTTO Construction Group

Founded in 2015, OTTO Construction Group is a vibrant mid-tier construction firm located in Victoria. The company has earned a solid reputation as a reliable builder across various sectors including commercial, retail, industrial, medical, and educational projects throughout Melbourne, Geelong, and regional Victoria. OTTO delivers projects ranging from minor works and tenant fit-outs to major new build developments and refurbishments. Their operational philosophy prioritizes efficiency, transparency, and client satisfaction to ensure successful project completion.

The organisation values its multidisciplinary team comprised of directors, project managers, site teams, and support staff who collaborate closely to surpass expectations, promote innovation, and foster strong client and partner relationships. OTTO is committed to cultivating a supportive workplace where staff are empowered, challenged, and acknowledged for their contributions.

Role Overview

The position of Contracts Administrator is based in the Geelong office during a period of expansion. This role involves managing the complete contract lifecycle for commercial construction projects, including subcontract documentation, procurement coordination, handling contract variations, and ensuring compliance. The Contracts Administrator works closely with project managers, subcontractors, and clients. There is an opportunity to advance by managing smaller projects as a Junior Project Manager. This role is suited to detail-focused professionals seeking growth in a dynamic environment.

Key Responsibilities

• Manage and distribute all project-related site drawings and documentation, ensuring accuracy, proper version control, and consistency among trades.
• Assist in the on-site coordination of subcontractors to keep projects on schedule and maintain quality standards.
• Prepare, review, and issue subcontract agreements aligned with project scopes and budgets.
• Support negotiation of subcontract terms, pricing, and scope changes to secure favorable commercial outcomes.
• Evaluate, price, and administer contract variations, ensuring all documentation and approvals are in place.
• Monitor contract compliance, manage associated risks, and ensure all contractual obligations are fulfilled throughout the project lifecycle.
• Prepare and review progress claims, monitor cash flow related to projects, and contribute to financial forecasting efforts.

Required Skills and Experience

• A tertiary qualification in Construction Management.
• Demonstrated experience in a similar contracts administration role within the construction industry.
• Strong communication skills, both written and verbal.
• Excellent organizational skills and keen attention to detail.
• High awareness of safety practices and occupational health and safety standards.
• A proactive, collaborative, and professional working style.
• Experience with construction management software such as Cheops, Jobpack, or equivalents.

Why Join OTTO

• Work for a well-established commercial construction company with a commendable reputation in the industry.
• Opportunity for career development including progression into a Project Management role.
• Supportive company structure featuring hands-on mentorship from experienced leadership.
• Engage with a variety of commercial projects across a diverse portfolio.
• Receive a competitive salary package.
• Benefit from four additional company-specific days off on top of standard Victorian public holidays.
• Become part of an inclusive and supportive team culture with regular social events and a collaborative workplace environment.

Application Information

Motivated and experienced candidates are invited to submit their resumes to be considered for this exciting opportunity.