Bid & Proposal Coordinator

About the Role

IT Belt Company seeks a dedicated Bid & Proposal Coordinator to enhance our expanding team in Riyadh. This role focuses on overseeing the entire bid process to ensure timely and compliant submissions.

Responsibilities

• Continuously monitor tender opportunities through Etimad and other platforms.
• Analyze RFPs, RFQs, RFIs, and tenders to determine detailed requirements and submission guidelines.
• Develop bid summaries, compliance matrices, and checklists to streamline submissions.
• Collaborate effectively with Sales, Presales, Engineering, Finance, Procurement, Legal, PMO, and Management during bid preparations.
• Verify completeness of technical, commercial, contractual, and administrative documentation prior to submission.
• Conduct thorough reviews of technical and commercial proposals to ensure quality and adherence to guidelines.
• Manage proposal templates, maintain document repositories, and control versions accurately.
• Monitor tender updates, gather customer feedback, and track proposal results.
• Assist with registering the company on client and government portals including Etimad.

Qualifications & Skills

• Bachelor's degree in Business Administration, IT, Engineering or related disciplines.
• 1 to 2 years’ experience in Bid, Proposal, or Tender Management roles.
• Preferable experience in ICT, Cybersecurity, or System Integration projects.
• Proficiency with Etimad Platform is highly valued.
• Strong command of Microsoft Office suite, especially Excel and Word.
• Excellent bilingual communication skills in Arabic and English.
• Clear understanding of proposal compliance and commercial coordination.

Preferred Attributes

• Exceptional organizational and time management abilities.
• Meticulous attention to detail and high document accuracy.
• Capability to work efficiently under pressure to meet deadlines.
• Proven coordination and stakeholder engagement competence.