Advertising and Conventions Coordinator

Role Overview

The College Marketing & Advertising Department at W. W. Norton & Company is looking for a highly organized and proactive Advertising and Conventions Coordinator. This role is essential for the seamless management of advertising campaigns and planning of academic conferences. Responsibilities include handling logistics and budgets, coordinating assets, managing vendors, and maintaining smooth departmental workflows.

The position provides exposure to several departments including marketing, editorial, sales, finance, and external partners. The ideal candidate is detail-oriented, assertive, enjoys collaboration, and thrives in event planning and management. The coordinator reports to the Director of Marketing Research, Advertising, and Strategy and collaborates closely with the Director of Finance and Analytics regarding conference planning, budgeting, and logistics.

Key Responsibilities

• Work closely with the Marketing Director to create and oversee budgets and track jobs related to college and high school advertising campaigns.
• Partner with the Director of Finance and Analytics to establish an annual plan and budget covering approximately 50 to 60 conferences for college and high school departments.
• Coordinate logistics and planning for about 20 conference-related receptions, author events, and focus groups.
• Manage all conference-related requests including logistics and exam copy tracking.
• Develop and maintain vendor relationships, including managing the mailing fulfillment of print materials through the warehouse for the advertising department.
• Oversee marketing video production by reviewing storyboards, liaising with videographers, and ensuring final file posting.
• Research and evaluate vendors and advertising opportunities for conferences and promotional items that are cost-effective and efficient.
• Record, track, and categorize invoices related to conferences and advertising charges for college and high school departments.
• Administer the Wrike project workflow system within the advertising department to ensure effective project management and collaboration among stakeholders.

Qualifications

• Bachelor's degree required.
• Must be authorized to work with W. W. Norton & Company in the United States.
• Ability to work full business hours from Norton’s headquarters in New York City.
• Position offers a hybrid work schedule: 3 days onsite, 2 days remote.
• Self-motivated and capable of working independently.
• Strong organizational and time management skills with the ability to multitask across various projects and departments.
• Excellent communication skills.
• Exceptional multitasking ability with great attention to detail and accuracy.
• Thrives in a collaborative team environment.

Compensation and Benefits

• Annual salary range: $48,000 to $52,000, variable based on experience and other factors.
• Generous paid time off, paid holidays, plus summer Friday afternoons starting in July.
• Comprehensive health coverage options including PPO, EPO, and High Deductible plans with HSA, plus vision, dental, and various flexible spending accounts.
• Coverage available for spouses, domestic partners, and dependents.
• Profit-sharing and 401(k) plan with discretionary employer matching.
• Disability and life insurance.
• Family Medical Leave Act (FMLA), parental, and other leaves.
• Employee Assistance Program supporting mental health, financial planning, and other needs.
• Company-issued laptop and discounts on Norton publications.
• Limited matching of employee donations to select non-profits.

About W. W. Norton & Company

Established in 1923, W. W. Norton & Company is a distinguished American publishing firm headquartered in New York City.