Administrative Assistant

Overview

We are looking for a skilled Administrative Assistant to deliver essential support to Executive Assistants and senior leadership within a fast-moving organization. This remote role (preferred in EST/CST time zones) requires a highly organized individual who manages multiple priorities efficiently and handles sensitive information with utmost confidentiality.

Key Responsibilities

• Assist Executive Assistants by managing calendars, scheduling meetings, organizing travel, and handling expense reports.
• Arrange complex travel plans and manage Travel & Expense claim submissions.
• Create presentations, spreadsheets, reports, and other documents using Microsoft Office tools.
• Coordinate department meetings including preparing agendas, gathering materials, documenting meeting minutes, and managing logistics.
• Organize internal/external meetings, vendor visits, and site tours.
• Support onboarding processes for new and remote hires by coordinating equipment, access setup, and office supply orders.
• Maintain confidentiality and exercise professional judgment with time-sensitive information.
• Contribute to special projects and provide additional administrative assistance as required.

Qualification Requirements

• At least five years of administrative support experience.
• Proven track record of managing comprehensive travel arrangements and expense processing.
• Advanced skills in Microsoft Outlook, Word, Excel, and PowerPoint.
• Excellent organizational, multitasking, and time management abilities.
• Strong verbal and written communication skills.
• Capable of working independently while supporting multiple stakeholders remotely.
• High professionalism, detail orientation, and discretion.

Preferred Attributes

• Experience assisting Executive Assistants or senior leadership teams.
• Ability to quickly adjust to shifting priorities and business demands.
• Experience thriving in a dynamic corporate environment.

Additional Information

This is a contract-to-hire position, with the pay rate up to $28.75 per hour. Candidates must reside outside California and Hawaii and work primarily during EST or CST hours.