Administrative Assistant and Event Coordinator

About Pernod Ricard USA

Pernod Ricard USA is a worldwide leader in premium champagnes and spirits, representing renowned brands such as ABSOLUT® Vodka, Jameson® Irish Whiskey, Malibu®, Kahlúa® Liqueur, The Glenlivet® Gin, Beefeater, Malfy Gins, and a portfolio of American whiskeys including Jefferson's, Rabbit Hole, TX, Smooth Ambler, and Skrewball™ whiskey. The company is inspired by the concept of conviviality—a spirit of human connection, authenticity, and friendliness, which energizes how the team collaborates and operates globally. Guided by core values of authenticity, passion, challenge, and global connectedness, Pernod Ricard fosters a vibrant, inclusive, and dynamic workplace culture that supports both personal and professional growth.

Role Overview

Reporting directly to the Vice President of Public and National Affairs, the Administrative Assistant and Event Coordinator will provide comprehensive administrative and operational assistance to the Public Affairs department. Responsibilities encompass calendar management, travel arrangements, expense reconciliation, and support for both internal and external projects related to Sustainability, Responsibility initiatives, and Political Action Committee (PAC) activities. The role involves assisting leadership with routine operational tasks and broader strategic projects.

Key Responsibilities

• Perform general administrative functions such as answering telephone calls, managing correspondence, filing, preparing documents, office supply maintenance, and expense report processing.
• Provide executive-level administrative support to the Public Affairs team, facilitating travel and meetings as required.
• Manage scheduling and calendar coordination for the Vice President of Public & National Affairs.
• Support the execution of the company-wide Political Action Committee (PAC) strategy and related initiatives.
• Organize and manage events including fundraisers, networking meet-and-greets, off-site gatherings, and PRUSA PAC events.
• Prepare and monitor the annual departmental budget under VP supervision and oversee day-to-day management of office financial transactions and invoices.
• Supervise time-sensitive administrative projects aligned with public affairs goals to ensure smooth office operations.
• Track and report on relevant legislative and governmental activities at state, federal, and congressional levels to assist the Public Affairs team.
• Enhance office workflows by coordinating resources and streamlining public affairs activities.

Required Qualifications

• A minimum of 5 to 7 years of experience supporting senior management is essential.
• Exceptional verbal and written communication skills are mandatory.
• Prior experience in coordinating and planning large-scale meetings and events is highly valued.

Compensation and Benefits

The annual salary for this position based in Washington, DC ranges from $82,500 to $103,100. Salary will be calibrated based on experience, skills, and position responsibilities during the interview process. Pernod Ricard offers a flexible hybrid work model with 40% remote work options, career development opportunities, and a diverse, inclusive culture valuing individual uniqueness and sustainability commitments. Employees gain access to a comprehensive benefits package supporting wellness and professional growth.

Equal Opportunity and Inclusion

Pernod Ricard USA is an equal opportunity employer committed to inclusive hiring and does not discriminate based on race, color, religion, sex, age, disability, national origin, sexual orientation, gender identity, genetic information, military status, or any protected classification by law. Reasonable accommodations are available upon request during the hiring process to ensure accessibility for all candidates.

Additional Information

The position emphasizes collaboration in a heritage-rich environment led by iconic global brands, with a culture that prioritizes safety, environmental stewardship, and social responsibility. It embraces a work philosophy that promotes meaningful human connections coupled with flexible schedules tailored to employee and team needs.