Administration Executive

Overview

The Administration Executive role based in Vapi, Gujarat, focuses on managing and executing critical administrative functions for immersive medical and surgical virtual reality (VR) solutions. This position involves demonstrating VR modules for healthcare professionals globally, coordinating projects, managing assets, and collaborating across multiple departments to enhance VR adoption and market presence.

Key Responsibilities

• Perform engaging VR demonstrations at conferences, workshops, client sites, and industry events, effectively articulating the clinical, educational, and operational benefits of VR training simulations.
• Work closely with marketing teams to design and implement promotional strategies for VR initiatives.
• Collect structured feedback from surgeons, doctors, and other stakeholders to improve VR content and discover new application areas.
• Maintain precise inventory of all VR-related assets such as headsets, accessories, demo kits, licenses, and equipment.
• Oversee procurement processes to ensure timely acquisition of VR hardware and software, coordinating vendor relationships and approvals.
• Monitor project timelines and deliverables, highlighting risks or delays proactively, and collaborating with internal teams and external vendors to guarantee smooth project execution.
• Prepare periodic reports regarding project status, resource allocation, asset usage, and budget management.
• Communicate and align with cross-functional teams including XR developers, marketing, product development, sales, and clinical experts to assure clinical accuracy and relevance of VR content.
• Represent the company at national and international industry gatherings, exhibiting innovation in medical VR solutions.
• Provide operational and technical support during demos, installations, workshops, and training sessions, including troubleshooting basic VR hardware and software issues.
• Maintain readiness of VR kits and content for external presentations and demos.
• Document all demonstration activities, travel, asset tracking, stakeholder interactions, and prepare reports for feedback and compliance.
• Ensure adherence to company SOPs, data security policies, and proper handling of equipment.
• Act as the primary liaison for VR demonstration interactions, ensuring professional, smooth, and impactful demo experiences and coordinating follow-up actions based on user feedback.

Qualifications and Experience

• Bachelor's degree in Business Administration, Marketing, Healthcare, Engineering, or a related field.
• At least 1 to 2 years of relevant experience in VR/AR, healthcare technology, medical devices, or innovation-centric roles.
• Strong familiarity with VR hardware, immersive applications, and demonstration environments.
• Preferred experience in customer-facing, demonstration, or project coordination functions.
• Preparedness for extensive travel including international trips.

Skills and Competencies

• Exceptional verbal and written English communication abilities.
• Strong presentation, storytelling, and interpersonal skills.
• High organizational skills with meticulous attention to detail.
• Capability to handle multiple projects and schedules simultaneously.
• Problem-solving orientation with a customer-centric mindset.
• Proven teamwork skills coordinating between technical, marketing, and clinical teams.
• Proficiency in MS Office, presentation software, and basic project tracking tools.

Performance Metrics

• Number and quality of VR demonstrations conducted.
• User satisfaction and stakeholder feedback scores.
• Accuracy and management of VR asset inventory and related administration.
• Timely completion of demonstrations, events, and key project milestones.
• Contribution to expanding VR adoption, content refinement, and market readiness.