Accounts/Admin/IR Executive

Job Overview

This role encompasses handling accounts, administrative tasks, and industrial relations functions to support organizational operations efficiently at the Bengaluru location.

Key Responsibilities

• Manage petty cash adhering strictly to company policies.
• Execute payments through cash and bank channels based on validated authorization documents.
• Prepare and submit various Management Information System (MIS) reports, including Cash Composition Statement, Annex IX & X, Weekly IOU reports, and daily Cash Booking reports.
• Process subcontractor payments in line with work order terms and conditions.
• Periodically reconcile supplier and subcontractor ledgers.
• Maintain all entries in the EIP accounting system and ensure timely batch file submissions to headquarters.
• Verify bonus and EPF statements provided by Industrial Relations (IR) and apply necessary deductions on subcontractor RA bills.
• Prepare PF reconciliation statements.
• Review subcontractor bills for accuracy, perform deductions, and approve them within the system.
• Conduct daily voucher entry for cash and bank transactions in EIP.
• Maintain monthly cost statements and rectify entries as needed.
• Update NEFT records and prepare general payment statements.
• Provide various reports as requested by cluster or headquarters, including quarter closing reports.
• Carry out physical verifications and update findings in EIP daily.
• Process EMC authorizations and check/authorize purchase orders.
• Validate GST on bills received from subcontractors and suppliers.
• Initiate new vendor codes and follow up on progress.
• Assist new staff with leave, OD, LTA, medical and insurance claims, team claims via EIP, and cashless card downloads.
• Create and follow up on lease documents and rent agreement payments; maintain rent recovery statements.
• Maintain detailed records and documentation related to industrial relations and administrative activities.
• Manage wage administration of workmen and mess according to statutory compliance, including proper register maintenance.
• Liaise with local and statutory bodies to ensure compliance.
• Manage attendance, joining formalities, and final settlements of workforce.
• Oversee employee and labor welfare programs, labor colony management, guest house upkeep, and hospitality services.
• Supervise vehicle and travel desk operations.
• Organize medical check-ups for new joiners and monitor worker duty timings.
• Coordinate transport logistics and maintain attendance registers.
• Prepare EPF and Bonus provision statements.
• Foster strong relationships between management and workers at the site.
• Manage SHVMS entries, work order creation, and payment follow-ups.
• Collect PF challans, paid receipts, and ECR copies from subcontractors to ensure accurate bill processing.