Accounting Clerk - Accounts Payable

About the Role

Grand Hyatt The Red Sea, a prestigious luxury hotel in Saudi Arabia, is seeking an experienced Accounting Clerk specializing in Accounts Payable. This role is integral to maintaining efficient financial operations within the Accounting Department, ensuring timely and accurate processing of invoices and payments.

Key Responsibilities

• Manage the timely and precise payment of all approved invoices, ensuring all payments are properly recorded in the system and original documents are stamped and forwarded appropriately for finance approval.
• Organize and uphold a thorough and detailed filing system daily, facilitating easy retrieval of payment and invoice information.
• Maintain professional and assertive relationships with both internal and external stakeholders to ensure adherence to procedures and terms.
• Adhere to the Accounts Payable Operations Manual while proactively suggesting process improvements to the Director of Finance as needed.
• Prepare aging reports to aid the Accounting and Control division in monitoring supplier loyalty and cost efficiency.
• Collect, date-stamp, and file all supporting purchase documentation for future invoice matching, including purchase requests, orders, delivery notes, and receiving tickets.
• Process and match daily invoices to authorizations and delivery receipts accurately.
• Assign account allocations and distribute batched invoices to Department Heads for necessary approval.
• Verify details on purchase orders against purchase requests, including quantities and unit costs, and perform periodic audits on internal purchase orders for food and beverage against market price lists.
• Examine accuracy of account locations and prepare payment schedules for Finance Director approval before check preparation.
• Prepare payments, attach supporting documents, and submit for final approval and signature, including issuing manual checks for urgent invoices.
• Calculate and prepare monthly accruals for goods and services received but not yet invoiced.
• Assist in reconciling month-end inventory book balances with physical counts.

Additional Information

At Grand Hyatt, a culture of caring empowers employees to perform their best. Joining this team means being part of an environment that upholds individuality, encourages innovation, and fosters continuous personal and professional growth.