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About BoomerangFX

BoomerangFX is a rapidly expanding company recognized as the world's leading comprehensive practice management platform. The firm is on an accelerated growth trajectory, aiming for IPO while being honored as Deloitte's Fast 500 (ranked 6th in Canada) and Gartner's Disruptor of the Year. This position offers a chance to work directly with senior executives, gaining invaluable insight into strategic decisions at the highest level.

Key Responsibilities

Act as a crucial partner to senior leadership by managing their daily priorities with diligence and urgency.
Handle a high-volume, intricate calendar to maximize strategic focus and efficiency.
Screen and manage executive email communications by prioritizing, drafting replies, and ensuring all follow-up actions are completed.
Coordinate travel arrangements meticulously and promptly.
Prepare detailed meeting agendas, materials, and executive briefings.
Participate in meetings as needed to record key decisions and ensure timely follow-up.
Function as a gatekeeper to protect leadership’s time while facilitating swift business operations.
Maintain smooth functioning of the executive office by organizing processes, improving efficiencies, and managing confidential matters with utmost discretion.
Support corporate secretary-related duties and assist in enhancing office operations continuously.
Manage employee records, documentation, and operational workflows.
Facilitate cross-team communication to ensure organizational alignment.
Contribute to initiatives promoting a culture of accountability and high performance.
Organize company-wide meetings, events, and employee engagement activities.

Candidate Profile

Possess 6 to 8 years of experience in roles such as Executive Assistant or senior administrative positions supporting C-level executives in dynamic, fast-paced environments.
Demonstrate excellent skills in complex calendar and inbox management along with travel coordination.
Exemplify strong organizational ability, multitasking, and keen attention to detail.
Have superb written and verbal communication capabilities.
Display professionalism and discretion when handling sensitive and confidential information.
Experience in supporting people operations is considered advantageous.
Adapt well to fast-moving work settings, with flexibility to work beyond regular hours if required.

Personal Attributes

Proactive mindset, always anticipating needs and taking initiative.
Dependable and highly reliable to leadership.
Meticulous attention to detail, noticing aspects others might overlook.
Strong sense of ownership and responsibility, ensuring follow-through on tasks.
Calm under pressure in demanding situations.
Business-oriented with an understanding of priorities beyond routine tasks.

Success Indicators

Senior leadership operates at peak efficiency and focus.
Seamless management of calendars, communications, and travel logistics.
Rapid and flawless execution of priorities without any drop-offs.
The executive office effectively drives company alignment and execution.

Compensation & Benefits

Salary range: $60,000 to $85,000 annually, based on experience.
Performance bonus: 10% of salary.
Eligibility to join the BoomerangFX Stock Option Plan after six months.
Inclusive health, dental, and vision coverage.
Free parking facilities.
Three weeks of paid vacation annually.
Paid fitness membership.

Work Location & Schedule

This full-time role requires onsite presence five days per week at the Mississauga, Ontario location.

Why Join BoomerangFX?

Contribute to building the premier all-in-one platform for practice management globally.
Engage directly with senior leadership and participate in high-level strategic processes.
Play a pivotal role in scaling a fast-growing, high-performance company progressing toward IPO.
Be part of a culture emphasizing speed, ownership, and exceptional standards.

Senior Executive Assistant

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