Quality Documents and Training Administrator

Overview

We are seeking a highly meticulous and organized Quality Documents & Training Administrator to join a prominent client's team in Santa Monica, CA. This role focuses on supporting site training efforts related to manufacturing readiness, Good Manufacturing Practice (GMP) compliance, and personnel qualifications.

The ideal candidate will play an active role in developing, coordinating, and enhancing training programs to ensure systems and documentation fulfill operational and regulatory standards. This is a great opportunity for individuals interested in quality systems, training operations, within the biotech or pharmaceutical sector.

Responsibilities

• Assist in creating, updating, and maintaining GMP training programs and certification curricula.
• Coordinate and facilitate Instructor-Led Training sessions, SOP-based training, and knowledge evaluations.
• Manage the assignment, tracking, and recording of training completions using Learning Management Systems like GxPLearn.
• Help prepare training content, presentations, and assessments in electronic and physical formats.
• Collaborate with Manufacturing, Quality, and Subject Matter Experts to ensure training content meets both operational and regulatory needs.
• Support evaluation of training effectiveness and participate in continuous improvement activities.
• Maintain orderly, inspection-ready training records and documentation.
• Provide general assistance in training administration and document control as required.

Experience and Qualifications

• Experience or strong enthusiasm for training coordination, quality systems, or working in regulated environments.
• Familiarity with Learning Management Systems is preferred.
• Exposure to biotechnology, pharmaceuticals, or healthcare settings is advantageous.
• Understanding of GMP principles and regulatory requirements is desirable.
• Currently pursuing an associate’s degree or higher in scientific or related fields.

Key Strengths and Skills

• Attention to detail with a strong dedication to compliance and precise documentation.
• Excellent organizational abilities capable of handling multiple priorities efficiently in a dynamic environment.
• Effective communication and collaboration skills across cross-functional teams.
• Proficiency in Microsoft Office applications including Excel, PowerPoint, Word, and Outlook.
• Analytical mindset with the ability to identify issues and recommend practical solutions.
• Ability to work autonomously while contributing to overall team goals.
• Interest in quality systems, training, and ongoing improvement initiatives.

Additional Information

Full-time employees may have access to benefits such as health insurance, life and disability insurance, and 401(k) plans. The company is dedicated to diversity, equity, and inclusion and provides equal employment opportunities regardless of various protected characteristics. Reasonable accommodations are provided for applicants with disabilities upon request.