Proposal Coordinator

About Meteor Education

Meteor Education is a nationwide provider specializing in furniture and interior design solutions tailored for educational settings. With over 30 years of experience, it innovates K-12 learning environments by aligning instructional methods with design to create future-ready spaces and tangible educational outcomes. Supported by Bain Capital Double Impact, the company is mission-driven and focused on enhancing educational results through improved environments.

Position Overview

The Proposal Coordinator manages the end-to-end process of responding to solicited bids related to educational furnishings and consulting services. This involves compiling bid responses by gathering input from various internal and external sources, overseeing bid tracking, reviewing contract events, and communicating updates to team members. Additionally, the role assists with maintenance of contracts and supports the Sales team through requests such as insurance modifications, performance bonds, and vendor registrations.

Key Responsibilities

• Analyze bid solicitations and Requests for Proposals (RFPs) to develop compliance matrices.
• Collaborate with Sales, Marketing, Finance, and Design Studios to collect all necessary information for bid submissions.
• Prepare organized bid packages including cover letters, tables of contents, forms, narratives, pricing details, product information, insurance certificates, and bonding documents.
• Ensure timely packaging and mailing of bids to meet submission deadlines when required.
• Maintain content repositories such as SharePoint and manage the contracts calendar and database to monitor contract renewals.
• Handle ad hoc requests including contract changes, insurance certificates, performance bonds, and vendor registrations to support closed sales.
• Gain familiarity with company contract offerings to address queries from internal and external stakeholders.
• Conduct market research to identify new bid opportunities and potential customers.

Qualifications

• Bachelor's degree or equivalent experience is required.
• Experience of 1 to 2 years managing the comprehensive bid process from sourcing to submission.
• Ability to independently manage multiple tasks, prioritize effectively, and handle frequent interruptions.
• Strong communication skills for coordination with team members, suppliers, and customers.
• Exceptional attention to detail.
• Proficiency in Microsoft Word, Excel, and Adobe Acrobat.

Preferred Skills

• Experience with education-related bids or bids for physical products.
• Familiarity with project management software such as Jira, Monday.com, Asana, or ClickUp.
• Knowledge of Salesforce CRM.
• Experience using bid management portals including Ionwave, Oracle, Bonfire, Public Purchase, or ARIBA.

Compensation and Benefits

The salary range for this position is $57,000 to $65,000 annually, with final pay based on experience, skills, and internal parity. Additional compensation includes an annual bonus and merit-based pay reviews.

Benefits available after hire include:

• Medical insurance options via Meritain/Aetna (HDHP/HSA or PPO plans).
• Dental and vision plans through Guardian with two options.
• Access to low or no-cost telemedicine and mental health services through Teladoc.
• Benefit navigation and concierge services through TouchCare.
• Free joint and muscle care via Hinge Health.
• Health Savings Account with employer contributions.
• Flexible Spending Accounts for health and dependent care.
• 401(k) retirement plan with employer matching after one year of service.
• Employer-paid short term disability and basic life insurance through MetLife, with additional voluntary insurance options.
• Paid time off including up to three weeks PTO for new employees, nine company holidays, volunteer time off, parental and primary caregiver leave.

Policy Notice

Meteor Education maintains a strict conflict of interest policy and does not accept applications from individuals currently employed by organizations that are customers where they could influence purchasing decisions related to Meteor's products or services. This ensures impartiality and fairness in both hiring and customer engagement.

Application Deadline

Applications must be submitted by Friday, July 31, 2026.