Office Associate - Legal & Compliance

Job Overview

The Office Associate position plays a vital support role within the Legal Office, ensuring efficient handling of administrative and clerical tasks to facilitate smooth daily operations of legal and compliance activities. This position requires a highly organized individual who handles confidential information with utmost professionalism and discretion.

Key Responsibilities

• Provide comprehensive administrative assistance to legal professionals, including managing calendars, scheduling meetings, and coordinating appointments.
• Prepare, format, and organize various legal documents, correspondence, and reports with accuracy.
• Maintain physical and electronic filing systems to ensure easy retrieval and record accuracy.
• Manage document tracking, version control, archiving aligned with legal and compliance standards.
• Safeguard confidentiality while handling sensitive legal records and ensure secure storage and submission processes such as notarization.
• Serve as liaison between the Legal Office, internal departments, external counsel, and governmental bodies as needed.
• Receive, document, and distribute incoming correspondence, legal notices, and follow up on pending tasks and deadlines to ensure timely legal proceedings.
• Assist with office logistics including procurement, expense management, and vendor coordination to support smooth office functionality.
• Support onboarding of legal team personnel by managing related documentation and records.
• Ensure adherence to internal policies, procedures, and administrative standards within the legal office environment.