Office & Administration Executive

Role overview

This position supports the smooth running of office operations and administrative functions for a workplace in Singapore. The role combines front desk coordination, general administration, facilities support, travel arrangements, record keeping, and process improvement to help maintain an orderly and efficient office environment.

Core responsibilities

• Handle reception duties such as greeting visitors, answering incoming calls, and managing inbound and outbound mail as well as courier coordination.
• Take care of everyday office administration and help ensure the workplace remains safe, tidy, functional, and well supported by building management and external vendors.
• Organise meeting logistics, including room preparation, refreshments, and follow-up arrangements after meetings.
• Coordinate company travel needs such as air tickets, lodging, ground transport, and other trip-related support.
• Manage office stock levels by purchasing, tracking, and distributing stationery, supplies, and other administrative materials.
• Arrange servicing and upkeep for office equipment, furniture, company vehicles, and other workplace assets.
• Support workplace safety efforts, cleanliness standards, energy-saving measures, and the availability of emergency supplies.
• Maintain filing systems and archives, including document storage, retrieval, organisation, and coordination with external records-storage vendors.
• Assist with departmental budget administration, procurement work, expense claims, invoice handling, and monitoring of costs.
• Review current administrative workflows, documentation, and internal procedures and suggest improvements that increase efficiency.
• Provide general administrative assistance and carry out other tasks assigned from time to time.

Requirements

• A bachelor’s degree in Business Administration, Business Management, or a closely related field is required.
• At least 2 years of experience in administration, office support, or office management is needed.
• Strong working knowledge of Microsoft Office tools, especially Word, Excel, PowerPoint, and Outlook.
• A Singapore Class 3 or Class 3A driving licence would be beneficial.
• Well-developed organisational ability and time management skills, with the capacity to juggle several priorities in a busy environment.
• Strong people skills, clear communication, and a customer-focused approach.
• A professional attitude, accountability, and the ability to work both independently and as part of a team.
• Fluency in English and Mandarin, spoken and written, is needed to work with both English- and Chinese-speaking stakeholders and to draft, review, and proofread official documents, reports, and presentations in both languages.

Additional information

This is a full-time, onsite role based in Singapore. The hiring details do not specify a salary, number of openings, start date, or application deadline.