Executive Secretary

About The Opportunity

We are a rapidly expanding trade and logistics company serving the UAE and GCC areas, delivering comprehensive import-export services for consumer products, industrial machinery, and B2B wholesale markets. Our team is lean, agile, and globally connected, dedicated to supporting high-impact client engagements through precision, professionalism, and proactive coordination at all organizational levels.

Role & Responsibilities

• Efficiently manage executive schedules, prioritize appointments, and handle both domestic and international travel arrangements with impeccable attention to detail.
• Draft, proofread, and disseminate confidential documents including correspondence, presentations, reports, and executive briefings with meticulous accuracy.
• Serve as the primary point of contact for executive communications by screening calls, managing email inboxes, and ensuring prompt replies.
• Organize and maintain both electronic and physical filing systems for contracts, invoices, and other operational documents.
• Facilitate communication and coordination among internal and external parties such as suppliers, clients, legal advisors, and government entities on behalf of the executive team.
• Provide discreet and efficient support for special initiatives including event planning, VIP visits, and board meeting preparations.

Skills & Qualifications

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience using calendar and scheduling tools like Google Calendar and Outlook Calendar.
• Advanced business writing and proofreading skills.
• Knowledgeable in document management and filing methodologies.
• Strong stakeholder coordination capabilities and effective communication practices.
• High level of confidentiality and discretion when managing sensitive information.

Preferred qualifications include: prior experience in import/export, logistics, or trade sectors; understanding of UAE business customs and regulatory procedures; and Arabic language skills (spoken or written).

Benefits & Culture Highlights

• Attractive salary package, health insurance, and annual leave entitlements according to UAE labor regulations.
• Work within a dynamic, fast-moving environment with direct interaction with company leadership.
• Potential career advancement opportunities into senior administrative or operational roles within the organization.