Executive Secretary

Company Overview

Emdadat Alatta, established in 2018, is a facilities management company that delivers integrated support in operations, maintenance, cleaning, and hospitality. It works with both government and private-sector clients and provides skilled professionals from diverse nationalities and occupational backgrounds. The organization is known for dependable service delivery, tailored solutions, and a strong commitment to professionalism, efficiency, and quality in every assignment.

Role Summary

The Executive Secretary position is a full-time, on-site role in Riyadh, Saudi Arabia. This role supports senior management through high-level administrative coordination, calendar management, meeting planning, correspondence handling, travel coordination, and logistics support. The position also requires maintaining well-structured records, drafting reports and presentations, managing communications, and ensuring smooth coordination across departments and stakeholders.

Key Duties

• Provide day-to-day administrative support to senior leaders and management.
• Manage calendars, arrange meetings, and coordinate appointments efficiently.
• Prepare official correspondence, reports, presentations, and other business documents.
• Organize travel plans, logistics, and related arrangements when needed.
• Maintain orderly filing systems, records, and documentation for easy retrieval.
• Handle phone calls, emails, and other inquiries in a polished and professional manner.
• Coordinate internal and external meetings, including agendas, minutes, and follow-up actions.
• Track action items and ensure timely communication between departments and stakeholders.
• Serve as a reliable point of contact while protecting sensitive and confidential information.
• Support the office in maintaining smooth, efficient daily operations.

Qualifications and Professional Requirements

• Solid clerical background, including document handling, filing, data entry, and records administration.
• Strong written and verbal communication skills, along with professional interpersonal conduct.
• Background in company secretarial tasks such as meeting coordination, minute-taking, and official document management.
• Experience supporting executives or senior managers with scheduling, travel, and task coordination.
• Customer-facing professionalism to manage inquiries, assist visitors, and represent the company courteously.
• Working knowledge of MS Office and common email, calendar, and document formatting tools.
• Excellent organization, strong attention to detail, and the ability to juggle multiple priorities under deadlines.
• High integrity and discretion when dealing with confidential or sensitive information.
• A diploma or bachelor’s degree in Business Administration, Office Management, or a related discipline is preferred.
• Experience in facilities management or another service-focused environment is an advantage.
• Arabic and English language ability is beneficial.

Additional Information

This role is designed for someone who can thrive in a fast-paced, quality-driven environment and contribute to operational excellence across the organization. The company values reliable support, responsive coordination, and a service-oriented mindset.