Executive Assistant

About the Trust

The Maharaja Sawai Man Singh II Museum Trust is a distinguished heritage organization situated at City Palace, Jaipur. It is dedicated to preserving and promoting Jaipur's artistic, historical, and cultural heritage. The Trust operates with a multidisciplinary team engaged in collections, outreach, conservation, education, and event management, aiming for high standards in heritage care and governance.

Role Overview

The Trust is looking for a detail-oriented, proactive, and trustworthy Executive Assistant who will provide extensive administrative and executive support. The role includes managing schedules, organizing meetings and travel, handling confidential communications, and ensuring seamless management of daily priorities.

Responsibilities

• Oversee calendar management, appointments, meetings, and travel plans for His Highness.
• Serve as liaison with internal departments and external partners on behalf of His Highness.
• Manage confidential correspondence, official emails, and documentation.
• Prepare agendas, presentations, briefing materials, and meeting minutes efficiently.
• Monitor and follow up on action points and commitments to ensure completion.
• Maintain orderly files, records, and sensitive documents.
• Arrange official meetings, events, and engagements smoothly.
• Prioritize communications and handle administrative duties with efficacy.
• Offer general administrative and executive assistance as needed.

Qualifications and Experience

• Bachelor’s degree in any field.
• Two to three years of relevant experience as an Executive Assistant, Executive Secretary, or equivalent role.
• Strong written and oral communication abilities.
• Proficient user of Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
• Excellent organizational, multitasking, and time management capabilities.
• Highly professional with utmost discretion and attention to detail.

Preferred Candidate Profile

• Prior experience supporting senior executives or leadership.
• Candidates located in Jaipur or willing to relocate will be favored.

Location

This position is onsite at Jaipur, Rajasthan.