Executive Assistant

About GSK and Position Summary

GSK Saudi Arabia is dedicated to advancing Vision 2030 and supporting the national Saudi agenda, including promoting Saudization by hiring, training, and developing Saudi national talents. As an Executive Assistant at GSK, you will serve as a dependable ally to senior leaders, facilitating priority management, enhancing productivity, and ensuring the efficient functioning of leadership teams. This role surpasses conventional administrative duties and suits a proactive, highly organized individual comfortable in a dynamic multinational setting.

Key Responsibilities

• Serve as a dependable collaborator to senior executives by anticipating their requirements and enabling focus on strategic goals.
• Efficiently handle complex scheduling, prioritize critical meetings, and maximize leaders' time impact.
• Coordinate leadership team activities such as scheduling, agenda creation, document preparation, and following up on action items.
• Organize internal and external gatherings, workshops, and events, ensuring smooth logistics and timely communication.
• Arrange travel and lodging while supporting expense processes consistent with company policies.
• Enhance daily administrative workflows using digital tools to minimize distractions and boost leadership productivity.
• Prepare, revise, and manage correspondence, presentations, and reports with accuracy and professionalism.
• Monitor key decisions and outcomes from meetings to support timely execution and accountability.
• Identify potential challenges, recommend practical solutions, and assist in realizing leaders' priorities seamlessly.
• Manage sensitive information discreetly, maintaining confidentiality and adherence to corporate governance standards.

Qualifications and Experience

• Saudi nationality is mandatory.
• A bachelor's degree or equivalent experience is required.
• Additional credentials in Business Administration or a related discipline are advantageous.
• At least five years of experience in an Executive Assistant or senior administrative role, preferably supporting senior leaders in regional or global firms.
• Exceptional organizational and time management skills with capability to juggle multiple priorities.
• Strong written and oral communication abilities alongside proficient stakeholder management skills.
• Skilled in Microsoft Office applications with confidence in adopting new digital tools.
• Proven discretion in handling confidential matters with sound judgment.

Additional Information

GSK provides equal employment opportunities without discrimination on any legally protected basis. The company endorses a culture that supports ambition for patients, accountability, and ethical conduct for the benefit of patients, shareholders, and employees alike.

Applicants should note that recruitment agencies must have prior written permission from GSK’s procurement or human resources departments before submitting candidates; unauthorized referrals will not be considered and are not liable for fees.