Executive Assistant

Application Deadline

Applications must be submitted by August 14, 2026.

Role Overview

The Executive Assistant will provide comprehensive support to the Chief Executive Officer and leadership team, managing complex schedules, handling sensitive information with high discretion, and coordinating administrative functions. This role is responsible for overseeing daily office operations including supply management, meeting coordination, travel and expense arrangements, and assisting with special projects to ensure an efficient work environment.

Key Responsibilities

• Lead coordination and scheduling of meetings and events for senior executives and operations management.
• Serve as the main contact to manage daily calendars and meetings for executive management, prioritizing appointments and resolving scheduling conflicts.
• Handle inquiries, providing or redirecting information as appropriate.
• Manage inventory and procurement of office supplies ensuring adequate stock levels.
• Coordinate maintenance and repairs of office equipment to maintain operational readiness.
• Organize and maintain confidential files and records systematically.
• Facilitate internal and external communication by preparing and reviewing correspondence, announcements, and presentations.
• Arrange logistics for conference calls, meetings, including technical setups and vendor coordination.
• Maintain office appearance to corporate standards and manage kitchen inventory.
• Handle shipping, receiving, and distribution of packages.
• Monitor and track deadlines, manage domestic and occasional international travel plans.
• Independently lead projects, conduct research, and coordinate materials as required.
• Perform receptionist duties for visitors and vendors, both in-person and telephonically.
• Act as liaison for executive-level clients by providing guidance and support on leadership's behalf.
• Assist in managing ongoing projects including administrative tasks and document controls.
• Coordinate office relocations and facility-related projects when necessary.
• Oversee invoice reconciliation ensuring budget compliance and resolving discrepancies.
• Maintain confidentiality and exhibit professionalism when dealing with sensitive information and senior-level contacts.
• Adhere to company policies and demonstrate sound judgment in a fast-paced environment.

Qualifications

• Bachelor’s degree in Business Administration or relevant equivalent experience.
• 4-6 years’ experience in executive administrative support.
• Proven ability to work under deadlines in a dynamic setting.
• Experience with travel booking platforms and expense reconciliation tools.
• Strong organizational and time management skills with high attention to detail.
• Excellent judgment and discretion in handling confidential matters.
• Effective written and verbal communication skills for interacting at all organizational levels.
• Capability to manage multiple priorities in a fast-paced workplace.
• High professionalism, integrity, and dedication to work ethic.
• Independent problem-solving skills and ability to work autonomously.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Workday, and Canva.
• Detail-oriented self-starter with ability to multitask and adapt to changes.
• Strong interpersonal skills and ability to communicate effectively with management and external professionals.

Compensation and Benefits

Salary ranges between $77,400 and $99,000 annually, offering competitive total compensation. Benefits include paid time off, medical, dental, life and disability insurance, HSA/FSA accounts, retirement plans, reward programs, and more.

Equal Opportunity and Accessibility

The company is committed to providing equal employment opportunities regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or other protected characteristics. Reasonable accommodations are available to support individuals with disabilities in performing their roles.

Additional Information

Please be aware of your rights related to federal employment laws.