Executive Assistant

About Indiana University Foundation

The Indiana University Foundation (IUF) supports Indiana University's mission by motivating philanthropy that enhances student achievement, cutting-edge research, and significant impact throughout Indiana and beyond. The Foundation builds connections between donors and their cherished causes, transforming enthusiasm into purpose and generosity into enduring influence. The work environment emphasizes teamwork, innovation, data-driven strategies, meaningful partnerships, and professional development within a mission-focused culture.

Job Overview

IUF is searching for a highly organized, proactive Executive Assistant to provide support to the Vice President for Advancement and two Associate Vice Presidents overseeing fundraising at Indiana University's Indianapolis and Regional campuses. This role suits a dynamic individual skilled at managing various tasks simultaneously, collaborating with senior leadership, and acting as a vital resource for a busy office. The Executive Assistant ensures top executives remain informed, organized, and well-prepared, while facilitating smooth daily operations.

Primary Responsibilities

• Coordinate intricate schedules, meetings, and travel plans for senior advancement leadership.
• Develop meeting materials, briefing notes, presentation content, and professional correspondence.
• Assist in leadership meetings, special initiatives, and strategic projects.
• Serve as a main point of contact for Indianapolis and Regional Development staff.
• Support maintenance of donor and prospect records, prepare reports, and manage internal communications.
• Handle processing of expense claims, reimbursements, and budget-related transactions.
• Collaborate with university and foundation partners to facilitate fundraising efforts and leadership engagement.
• Maintain strict confidentiality of sensitive information.

Qualifications

• A bachelor's degree is mandatory.
• Minimum of three years' experience in administrative or executive support or a related field.
• Previous experience assisting senior executives is preferred.
• Experience working in fast-paced, teamwork-driven environments is desirable.

Additional Information

The annual salary range for this position is $62,000 to $67,000, depending on experience. This is a hybrid role with remote work available on Tuesdays and Thursdays at the Downtown Indianapolis office location. The job posting will remain open for at least 10 days and may be extended. The Indiana University Foundation is committed to fostering a work environment free from discrimination and harassment, respecting diverse backgrounds and legally protected statuses.