Executive Assistant

Role Overview

The Executive Assistant position involves delivering comprehensive administrative support to the Senior UK team, as well as providing general assistance across the UK office. This essential role ensures smooth operational workflows by managing diaries proactively, coordinating with both internal and external parties, preparing documents, and overseeing office management duties. Additionally, this role supports internal and external communications to enhance team effectiveness, culture, and professionalism.

Key Responsibilities

• Oversee and maintain calendars, organize meetings and appointments across various time zones.
• Serve as the main contact for internal and external stakeholders, handling communications with professionalism and confidentiality.
• Coordinate travel arrangements, including flights, accommodation, local transportation, and prepare comprehensive travel plans.
• Assist Senior UK team with tracking leave and approving expenses through Project Works.
• Manage prioritization and response to email enquiries to ensure efficient communication flow.
• Support the international TMX Leadership Team during UK visits for client and team engagements.
• Provide administrative assistance to UK team members to boost overall productivity.
• Help process timesheets and carry out administrative duties to facilitate client-focused work.
• Support onboarding of new employees by organizing resources such as IT equipment and handling office-related tasks.
• Manage purchase orders, coordinate with local vendors, and monitor office supply levels.
• Collaborate with finance, HR, and marketing departments in Australia to uphold best practices and efficient office operations in the UK.
• Create and refine high-level PowerPoint presentations for clients and internal meetings.
• Edit and proofread documents to ensure quality, consistency, and accuracy.
• Draft internal and external communications aligning with TMX's brand messaging.
• Prepare detailed meeting agendas, document minutes, track action items, and follow up to ensure completion.
• Establish and maintain strong relationships with internal stakeholders and clients.
• Act as a central communication hub among stakeholder groups daily.
• Stay informed about client engagements to facilitate effective communication strategies.

Required Skills and Experience

• Minimum of 3 years’ experience in an administrative or executive assistant role.
• Advanced skills in Microsoft Office suite, especially PowerPoint and Excel.
• Familiarity with Salesforce is advantageous but not mandatory.

Personal Attributes

• Excellent communication and interpersonal capabilities.
• Strong critical thinking and problem-solving skills.
• Exceptional organization, multitasking, and time management talents.
• Detail-oriented with dedication to delivering high-quality outputs.
• Confidence interacting with stakeholders across all levels of the organization.
• A cooperative team player embodying a proactive and solution-centered approach.

About TMX Transform

TMX Transform is a premier end-to-end supply chain consultancy focused on enabling businesses to innovate their supply chains into competitive advantages. We work with some of the UK’s most prominent companies and brands to achieve meaningful transformation.

Our UK team is expanding, and we invite you to join this vibrant and evolving environment. If you possess the expertise to elevate our team through executive support and a keen eye for detail while actively contributing to a dynamic team culture, consider applying for this role.