Administrative Assistant with Recruiting Support

About the Company

Warehouse Installation Network (WINWIN) is a Canadian independent field sales firm that conducts in-store demos and lead generation initiatives within Costco warehouses for various home improvement brands across several provinces. Operating autonomously from retail partners, WINWIN administers its own field teams, standards, and hiring processes. The company is data-driven, with clear objectives and structured workflows, experiencing growth which requires solid operational organization.

Role Overview

We are seeking a versatile Administrative Assistant to support our Operations team. The primary focus is on administrative duties, but this role will also involve assisting with recruiting efforts during hiring periods. Outstanding organizational skills and strong interpersonal abilities are essential. The position reports to Operations and collaborates closely with Team Leads nationwide.

Key Responsibilities

• Provide daily administrative support to Operations staff and leaders.
• Maintain accurate trackers, spreadsheets, and records.
• Prepare various documents, correspondence, and weekly summaries.
• Coordinate scheduling, meetings, and manage calendars.
• Oversee email correspondence, follow-ups, and ensure task completion.
• Organize files and records for easy retrieval.
• Communicate routinely with Team Leads and field employees.
• During hiring phases, review applications and resumes.
• Conduct preliminary phone screenings to evaluate candidate suitability and availability.
• Arrange interviews with Team Leads and hiring managers for qualified candidates.
• Maintain and update the applicant tracking system accurately.
• Monitor applicant flow across job platforms and proactively identify issues.

Candidate Profile

• Exceptional organizational capabilities with keen attention to detail.
• Clear and effective verbal and written communication skills.
• Comfortable working with spreadsheets, email systems, and adaptable to new software tools.
• Dependable, self-motivated, and able to manage multiple competing priorities concurrently.
• Available to work full-time including evenings and weekends, a mandatory requirement.
• Legally authorized to work in Canada.

Preferred Qualifications

• Previous experience in administrative, coordination, or office support roles.
• Background in recruiting, customer service, or call center environments is advantageous.
• Familiarity with applicant tracking systems and spreadsheet software is a plus.

Compensation and Benefits

• Permanent full-time position paying $19.50 per hour plus on-target earnings (OTE).
• Hybrid work arrangement predominantly virtual.
• Clear performance targets and opportunities for advancement into recruiting or operational roles.
• Comprehensive training and ongoing support from an experienced Operations team.
• [Benefits to be confirmed]

Additional Information

This role requires availability during evenings and weekends. The employer is committed to equal opportunity and encourages applications from all qualified individuals. Interested candidates should include a brief note explaining their interest and availability when applying.