Administrative Assistant (Remote)

About Blueprint Technologies

Blueprint Technologies, based in Bellevue, Washington, is a technology solutions company dedicated to helping organizations achieve strategic goals through innovative technology. It collaborates with diverse industries to drive business transformation, uncover new revenue streams, and deliver advanced products and services. The company values a collaborative, inclusive, and growth-driven culture where employees address challenging business problems.

Role Overview

The Administrative Assistant IV serves as a key support figure for senior leaders within a global enterprise sales team. Responsibilities encompass complex calendar coordination across multiple time zones, travel and expense management, meeting and event facilitation, and executive administrative duties ensuring smooth day-to-day operations in a predominantly virtual global setting. This position demands exceptional organizational skills, a proactive approach, and extensive experience supporting senior executives in dynamic technology environments.

Key Responsibilities

• Manage intricate executive schedules spanning various time zones, resolving conflicts and aligning appointments with business priorities.
• Arrange meetings and ensure seamless logistics for both internal and external stakeholders.
• Provide comprehensive administrative assistance, including preparing executive communications, maintaining confidential records, and managing office supplies.
• Handle domestic and international travel arrangements, including flights, lodging, transportation, visa documentation, and adapt plans as needed.
• Prepare and oversee executive expense reports, invoices, and reimbursement documentation.
• Organize executive meetings, virtual conferences, off-site gatherings, and corporate events, managing agendas and associated logistics.
• Collaborate effectively with senior leadership and cross-functional teams to support business operations and enhance administrative processes.
• Maintain high standards of customer service and professional communication while managing multiple priorities under strict deadlines.

Qualifications

• High school diploma or GED required.
• Eight to ten years of experience in administrative or executive support roles, preferably within large enterprise organizations.
• Proven expertise in managing executive calendars and schedules.
• Strong skills in expense reporting and general business administration.
• Proficiency with Microsoft Office suite, particularly advanced Excel functions such as PivotTables and VLOOKUP.
• Excellent verbal and written communication capabilities.
• Exceptional organizational, multitasking, and time management competencies with meticulous attention to detail.
• Ability to operate independently and maintain confidentiality handling sensitive business information.

Preferred Experience

• Background supporting senior executives at Microsoft or comparable enterprise leadership teams.
• Familiarity with Microsoft internal tools and corporate processes.
• Experience in planning corporate events and off-site meetings.
• Strong decision-making and problem-solving skills.
• Experience working in global or virtual team environments.

Benefits

• Predominantly remote working arrangement.
• Medical, dental, and vision insurance coverage.
• Flexible Spending Account (FSA) options.
• 401(k) retirement plan participation.
• Competitive paid time off and parental leave.
• Opportunities for professional development and career advancement.
• Engaging and inclusive workplace culture.

Equal Opportunity Statement

Blueprint Technologies is an Equal Opportunity Employer dedicated to providing fair employment chances to all qualified candidates regardless of race, color, age, disability, sex, gender identity or expression, sexual orientation, veteran status, religion, nationality, ancestry, marital or familial status, genetic information, citizenship, or other legally protected characteristics.