Admin & Operations Coordinator

Company Overview

This is a newly established boutique real estate brokerage in Abu Dhabi focused on residential sales, investment guidance, and leasing services throughout the emirate. The firm operates with an advisory-led approach and places strong emphasis on accuracy, compliance, and high-quality client service. The team is intentionally selective and values thoughtful hiring.

Role Summary

The Admin & Operations Coordinator is a full-time, on-site position in Abu Dhabi Emirate, United Arab Emirates. The role supports the business with everyday administration, office coordination, and operational follow-up. You will help keep communication flowing, records organized, documents prepared, schedules managed, and internal processes running smoothly.

In addition to administrative work, the position contributes to property listing tracking, transaction support, file management, office logistics, and coordination with agents and outside partners. The role also includes responding to client questions, assisting with office-based and phone/email customer service, and helping with reporting and data entry to support sales, leasing, and advisory operations.

Key Duties

• Handle routine administrative support, including correspondence, document preparation, record keeping, and scheduling.
• Assist with operational coordination by tracking property listings, supporting transactions, and maintaining orderly systems and files.
• Communicate with clients, colleagues, agents, and external partners in a clear and professional manner.
• Respond to customer inquiries in person, by phone, and by email while maintaining a service-oriented approach.
• Support basic reporting, data entry, and other office tasks needed to keep daily operations running efficiently.
• Help organize logistics and ensure the office remains professional and well managed.

Qualifications

Ideal candidates should bring strong administrative support skills, including drafting documents, managing records, coordinating calendars, and handling general office tasks. Experience helping with workflow coordination, activity tracking, and structured operational processes is important.

Good communication and customer service ability is required, along with comfort working with clients and internal teams in both spoken and written formats. The role also calls for analytical thinking, attention to detail, and the ability to manage multiple priorities in a busy environment.

Applicants should be comfortable using common office software such as MS Office or similar tools, along with basic CRM or database systems. Prior experience in real estate, professional services, or another office-based role is an advantage. A diploma or bachelor's degree in business administration, operations, or a related discipline is preferred.

Candidates must be able to work on-site in Abu Dhabi Emirate and collaborate effectively within a diverse, inclusive team.

Additional Information

No stipend or salary details were specified in the source information. No vacancy count, start date, or application deadline was provided.