Warehouse Administrator

Job Overview

As a Warehouse Administrator located in Dubai with TALENTMATE, you will be responsible for ensuring precise management and documentation of warehouse inventory and operations. Your role will be pivotal in maintaining smooth and efficient warehouse processes supporting the wider supply chain system.

Key Responsibilities

• Keep detailed and accurate records of inventory and stock in dedicated databases.
• Continuously monitor inventory levels, identifying shortages or discrepancies and reporting them promptly.
• Update all inventory movement transactions within the Warehouse Management System (WMS).
• Perform frequent stock counts and aid in conducting comprehensive inventory audits.
• Investigate and resolve differences found in inventory records.
• Handle processing of Goods Receipt Notes (GRNs), delivery documents, and shipment records.
• Verify that incoming and outgoing shipments match corresponding purchase orders and invoices accurately.
• Prepare all necessary shipping documents and labels to facilitate smooth dispatch.
• Ensure the accuracy and timeliness of warehouse transaction records in ERP or other inventory management platforms.
• Organize and maintain filing systems for all warehouse documentation and generate regular reports on warehouse activities daily, weekly, and monthly.
• Track shipment progress and update related records accordingly.
• Communicate effectively with suppliers, transport agencies, and internal teams for coordination purposes.
• Arrange and monitor delivery schedules alongside shipment tracking.
• Support warehouse supervisors with planning and operational logistics.
• Manage inquiries concerning stock status and shipment progress.
• Ensure all warehouse documentation complies with company policies and regulatory standards.
• Assist in upholding health, safety, and quality protocols within warehouse operations.
• Provide support during internal and external audit processes.
• Identify operational challenges and propose viable improvements.
• Create reports, spreadsheets, and presentations for the management team.
• Organize meetings and maintain warehouse-related correspondence and communication.
• Monitor office supplies and ensure availability of administrative resources.
• Help train new warehouse personnel on administrative workflows and systems.

About the Employer

TALENTMATE operates as a job portal connecting professionals and employers, aiming to streamline the recruitment process. The role is connected to DP World's broader operations, a global trade facilitator driving innovation across ports, logistics, marine services, and technology sectors. DP World is dedicated to embracing diversity and inclusion to foster innovation and growth.

Additional Information

This full-time position is based onsite in Dubai, United Arab Emirates. Candidates are encouraged to perform due diligence on the employer independently. TALENTMATE advises caution against sharing personal or banking information to prevent fraud and is committed to user security.