Tender Coordinator

Company Overview

NEPEAN Conveyors is a part of the NEPEAN Group, a prominent privately owned engineering, mining services and industrial manufacturing enterprise in Australia, operating both nationally and internationally. The Mackay branch supports Australia's substantial mining and bulk materials handling initiatives, offering employees the chance for meaningful long-term career growth in a flourishing company.

Role Summary

We have an opening for a full-time Tender Coordinator based in Mackay, Queensland. This role reports directly to the Queensland Business Manager and entails managing and organizing tender activities throughout the Queensland branch. The position demands close coordination with the Business Manager and Tender Team to oversee tender paperwork, submissions, compliance adherence, and bid/proposal execution.

Key Responsibilities

• Administering the complete tender submission workflow from start to finish.
• Overseeing tender communication channels and maintaining accurate tender registers.
• Managing all tender documentation, records, and related correspondence.
• Preparing and ensuring timely submission of tender responses.
• Developing submissions related to non-price criteria and coordinating returnable schedules.
• Collaborating with internal teams to gather necessary data and confirm tender compliance.
• Organizing tender review sessions and managing submission procedures.
• Proofreading, formatting, and refining proposal documents to uphold high presentation standards.
• Guaranteeing adherence to customer requirements and company branding guidelines in all submissions.
• Providing administrative and operational support to the Business Manager and Tender Team.
• Delivering project handover documents and relevant details to operational units.
• Assisting with general administrative tasks as needed.
• Maintaining professional communication lines with clients and stakeholders.
• Adhering to corporate policies, procedures, and occupational health and safety standards.

Candidate Profile

• Minimum two years’ experience in a similar role such as Tender Coordinator, Bid Coordinator, or related administrative positions.
• Completion of Year 12 Certificate or an equivalent qualification in Business Administration or comparable fields.
• Prior experience with bid and tender coordination preferred in sectors like construction, engineering, manufacturing, or contracting.
• Strong skills in administration, document management, and customer service.
• Proficient written communication, proofreading, and document formatting competencies.
• Advanced expertise in Microsoft Office suite.
• Familiarity with SharePoint, Pronto, or CRM platforms considered a strong advantage.
• Outstanding organizational and time management aptitude.
• Meticulous attention to detail paired with a dedication to quality.
• Capacity to juggle multiple tasks, prioritize workload, and meet tight deadlines.
• A proactive, solution-oriented mindset and initiative-driven work style.
• Commitment to workplace safety and ongoing process improvement.

Benefits and Opportunities

• Permanent employment with a leading Australian engineering and manufacturing firm.
• Participation in significant mining and bulk materials handling projects.
• A welcoming, team-oriented, and collaborative work culture.
• Interaction with diverse stakeholders within the business.
• Potential for career advancement within the wider NEPEAN Group.
• Competitive salary and compensation package.
• Access to an Employee Assistance Program supporting mental health and wellbeing for employees and their families.
• Eligible for Employee Benefits including novated vehicle leasing and financial planning support.
• Availability of Fitness Passport memberships offering discounted entry to various gyms, pools, and fitness centers.