Senior Executive Assistant

About IonQ

IonQ, Inc. is a global leader in quantum computing, providing cutting-edge integrated quantum platforms across computing, networking, sensing, and security. Their latest quantum computer, IonQ Tempo, has helped partners achieve 20x performance improvements in various fields like drug discovery, materials science, and financial modeling. IonQ achieved a world record in 2025 for 99.99% two-qubit gate fidelity.

With headquarters in College Park, Maryland and operations worldwide, IonQ delivers quantum services through major cloud platforms. The company supports applications across land, sea, air, and space sectors, aiming to make quantum technology more accessible and impactful.

Job Location and Travel

This role offers flexible working options including fully remote anywhere in the US (preferring East Coast), onsite, or hybrid across IonQ offices. Up to 10% travel is expected.

Role Overview

The Senior Executive Assistant will provide high-level administrative support to IonQ's Leadership Team. This position acts as a strategic partner and operational force multiplier by expertly managing executives’ priorities, communication, schedules, and key projects in a fast-paced environment.

Key Responsibilities

• Deliver end-to-end executive support such as managing complex calendars, organizing meetings with venue, catering, and tech setup, arranging travel, and handling expense reports.
• Manage executive inboxes by filtering emails, responding appropriately, distilling key information, and highlighting urgent matters.
• Independently prioritize and coordinate scheduling aligned with dynamic business needs and project deadlines.
• Participate in important meetings to record detailed notes, oversee action items, and communicate outcomes with stakeholders promptly.
• Work closely with Finance to coordinate departmental budgets, facilitate review sessions, and track follow-up obligations.
• Lead cross-department projects through action plan development, maintaining trackers, and ensuring accountability.
• Organize complex domestic and international travel arrangements including multi-leg trips, accommodations, transportation, and visa preparation.
• Prepare accurate expense reports with thorough receipt management to ensure timely reimbursements.
• Evaluate requests for executive time to determine priority, delegation, or decline, including initial fact-finding.
• Support the executive office with special projects and ad hoc administrative tasks as necessary.

Candidate Requirements

• A minimum of 10 years of administrative experience, with at least 5 years supporting C-suite or Vice President level executives.
• Experience in fast-paced technology settings, including direct management of executive workflows and inboxes.
• Strong business understanding, including industry terminology, processes, and basic financial literacy.
• Proven sound judgment and decision-making skills managing executive priorities and communication.
• Extensive expertise (10+ years) coordinating complex global and domestic travel.
• Ability to manage demands from multiple executives and handle competing priorities effectively.
• Advanced skills with Google Workspace tools such as Gmail, Sheets, Slides, and Docs.

Preferable Additional Qualifications

• Over 12 years of total administrative experience focusing on senior leadership partnership.
• Educational or professional background in technology (hardware/software) or finance is advantageous.
• Project management training or certification is a plus.

Compensation and Benefits

The base salary range for this role is approximately $112,500 to $145,659 annually. The full compensation includes base pay, bonuses, equity, and various benefits such as comprehensive medical, dental, and vision insurance, 401(k) matching, unlimited paid time off and holidays, parental and adoption leave, legal insurance, and a home technology stipend.

Equal Opportunity and Compliance

IonQ is committed to fostering diversity, equity, and inclusion. They provide equal employment opportunities without discrimination based on race, religion, gender identity, disability, age, sexual orientation, or any other protected category. Employment is subject to compliance with U.S. export control laws; candidates must satisfy certain citizenship or residency requirements to access export-controlled technology and government contract work.

Additional Information

The company encourages interested applicants who align with IonQ's mission to apply.