Senior Executive Assistant

About The Walt Disney Studios

For a century, The Walt Disney Studios has been the cornerstone of The Walt Disney Company's global entertainment legacy. It delivers a wide array of high-quality movies, episodic series, and live stage performances to audiences worldwide. The studio group comprises renowned film production labels such as Disney, Walt Disney Animation Studios, Pixar Animation Studios, Lucasfilm, Marvel Studios, Searchlight Pictures, and 20th Century Studios. Additionally, it includes the Disney Theatrical Group, which produces acclaimed stage shows, and Disney Music Group.

Position Summary

The Senior Executive Assistant offers advanced administrative support to the President of Production Services, Franchise Management, and Theatrical Distribution. Operating in a dynamic and fast-paced setting, the role involves close collaboration with the department Chief-of-Staff to effectively prioritize and execute daily tasks to sustain an efficient, adaptable, and responsive office environment.

Key Responsibilities

• Oversee and prioritize the President’s calendar to efficiently allocate time and coordinate with the Chief-of-Staff for scheduling meetings, appointments, events, and travel arrangements.
• Handle all telephone communications, messages, and maintain priority call lists.
• Prepare, organize, and submit expense reports accurately and timely.
• Ensure the President is equipped with all pertinent documents ahead of meetings.
• Serve as a liaison among executives, talents, and other assistants both internally and externally.
• Lead administrative functions for the President’s office, coordinating with departmental assistants and coordinators to manage coverage and office operations.
• Apply strong organizational skills to establish and maintain office workflows, systems, and priorities, ensuring smooth daily operation.
• Demonstrate initiative by anticipating needs and acting proactively without requiring close supervision.
• Organize logistics and preparations for both internal and external events, providing timely support to the President.
• Collaborate with the Chief-of-Staff and leadership team to plan and execute departmental events, including town halls and offsite meetings.
• Represent the President’s office professionally while maintaining strict confidentiality, discretion, and diplomacy in all dealings.
• Maintain comprehensive filing and record-keeping for all critical documents.
• Manage all incoming and outgoing office mail efficiently.
• Support various ad-hoc projects as required.

Qualifications and Requirements

• Minimum of 5 years of administrative experience supporting senior executives, preferably within agency, production, or studio environments.
• A positive, proactive, and resourceful approach to problem-solving with a strong sense of independence.
• Exceptional attention to detail, able to work under pressure while maintaining professionalism.
• Capability to manage complex schedules, prioritize multiple responsibilities, meet deadlines, and handle various projects simultaneously.
• Excellent verbal and written communication skills.
• High proficiency with software tools including SAP, Concur, Workday, Microsoft Office suite, and preferably Keynote.
• Demonstrated ability to handle confidential information with integrity.
• Strong interpersonal skills and the ability to collaborate effectively as a team member.
• Sound judgment and instinct for navigating complicated situations within a fast-paced environment.
• Availability to work overtime during evenings and weekends as required and authorized.
• Must be able to work onsite in Burbank, California, five days a week.
• Bachelor’s degree or equivalent professional experience is required.

Compensation and Benefits

The annual salary range for this Burbank-based role is $95,500 to $128,000, based on a standard 40-hour workweek. Actual work hours may vary according to business needs. The final salary depends on factors such as geographic location, relevant experience, knowledge, and skills. Additional compensation may include bonuses and/or long-term incentive units. Comprehensive medical, financial, and other benefits are available based on the level and position.