Remote Virtual Executive Assistant

About the Role

Zirtual is dedicated to maintaining a healthy work-life balance while providing clients with skilled and experienced remote Executive Assistants. These assistants deliver proactive, efficient, and high-quality support tailored to both personal and professional client needs.

As a key member of the Zirtual team, the Executive Assistant acts as the main contact for assigned clients, operating independently with backing from an Account Supervisor who aids with client relationship management, plan optimization, quality assessment, and continuous coaching.

Responsibilities

• Oversee and arrange intricate calendars and appointments, including scheduling meetings and calls across various time zones, while preemptively resolving conflicts.
• Manage client inboxes by drafting emails, responding promptly, prioritizing communications, and acting as a conduit between clients and their contacts.
• Provide administrative support such as preparing presentations, reports, document handling, data entry, and coordinating projects and tasks.
• Organize travel plans by researching and booking flights, accommodations, transportation, preparing detailed itineraries, and adapting to itinerary changes.
• Coordinate virtual or physical meetings and events, support day-to-day operations, perform research, gather information, and suggest process improvements.
• Maintain weekly usage reports, respond to messages within two hours, and keep detailed client profiles while adhering to Zirtual's best practices.
• Be available during client-agreed business hours, typically Monday through Friday in PST or EST time zones.

Requirements & Qualifications

• Excellent organization and time management with the capacity to juggle multiple clients and deadlines.
• Strong written and verbal communication skills with keen attention to detail and precision.
• Self-motivated, resourceful, solution-focused, and capable of working autonomously in a remote setting.
• Preferred: Bilingual abilities (English/French and/or Spanish) and experience supporting executives, entrepreneurs, or small business owners.
• Associate's or Bachelor’s degree in Business Administration or a related discipline, or equivalent work experience.
• 2 to 4+ years of experience in roles such as Executive or Administrative Assistant, preferably with multiple clients.
• Typing proficiency of at least 50 words per minute with high accuracy.
• Technical proficiency with Google Workspace and/or Microsoft Office, calendar tools like Google Calendar or Outlook, project management/CRM tools such as Asana, Trello, ClickUp, Zoho, or Salesforce, and communication platforms including Slack, Zoom, and Teams.
• Must have reliable high-speed internet, computer, and phone, and adhere to confidentiality and professional standards.
• Residency restricted to the United States or Canada for this independent contractor position.

Compensation

This independent contracting role offers pay based on a percentage of client monthly plans, with typical monthly earnings ranging approximately between $1,500 and $3,800, depending on client assignments.

Recruitment Safety Advisory

Zirtual prioritizes candidate safety and recruitment integrity amid increased scams impersonating company representatives. Note that Zirtual never requests payment or personal financial data during hiring, nor provides equipment or asks candidates to purchase it.

• All official communications come from an @zirtual.com email address.
• Be vigilant about unsolicited messages containing errors or suspicious requests and verify sender emails before responding or clicking links.
• Report any suspected fraud attempts to support@zirtual.com promptly to protect your personal information and help maintain recruitment trustworthiness.