Purchasing Department Executive

About the Role

This position is based in Al Khomra, Jeddah, Saudi Arabia, and is open to candidates of any nationality with a minimum of two years of relevant experience. Applicants should preferably hold a bachelor's degree in accounting, business management, or a related field. The role involves managing daily purchasing operations for the company, encompassing direct and indirect materials, equipment, and peripherals.

Key Responsibilities

• Review and recommend preparation of local purchase orders by evaluating quotations and verifying user recommendations in compliance with SCM procedures.
• Facilitate communication by obtaining clarifications from requesting departments and liaising with suppliers to ensure timely and accurate documentation per SCM guidelines.
• Source samples and catalogs from the local market for end users to secure competitively priced, high-quality products aligned with SCM standards.
• Manage vendor interactions, negotiate pricing and terms, and draft purchase specifications.
• Participate in goods receipt processes to confirm the quality and quantity of received merchandise matches ordered specifications and quoted prices.
• Collaborate with the financial manager to maintain a positive cash flow.
• Compile and process purchase orders, verify purchase request details, and check inventory availability.
• Consult supplier catalogs and conduct supplier interviews to ascertain prices and product specifications.
• Handle correspondence with suppliers regarding delayed deliveries.
• Compare prices, specifications, and delivery schedules to award purchase orders accordingly.
• Perform additional duties as assigned.

Skills and Qualifications

• Strong negotiation skills with vendors.
• Up-to-date knowledge of current product pricing.
• Experience with databases related to purchasing and supply chain information management.
• Excellent communication skills, especially in dealing with suppliers.
• Proficient computer skills.
• Accuracy and attention to detail in work processes.
• Ability and willingness to work extended hours when required.
• Possession of a valid driving license.
• Self-motivated with initiative is preferred.
• Excellent English communication skills, both oral and written; Arabic language skills are advantageous.