Procurement Specialist

About the Role

We seek a detail-oriented Procurement Specialist to manage purchasing and sourcing tasks for a convention center located in New York, NY. This long-term contract position involves balancing daily procurement activities with analytical tasks, vendor coordination, and maintaining procurement documentation. The role includes working closely with procurement leadership to ensure smooth bid processes, contract management, and the progression of purchasing requests in an efficient and organized manner.

Key Responsibilities

• Assist with sourcing and purchasing operations by preparing procurement documentation, tracking requests, and ensuring adherence to established procedures.
• Collaborate with the Procurement Manager to organize bid packages, request proposals, and handle contract materials from intake to final evaluation.
• Review purchasing requirements and aid in creating, updating, and accurately processing purchase orders.
• Contribute to competitive sourcing by managing RFP documentation, analyzing vendor proposals, and summarizing results for decision-making.
• Maintain procurement records, spreadsheets, and reporting tools to oversee pricing, supplier activities, and status of open requests.
• Communicate with internal stakeholders and external vendors to clarify needs, gather information, and resolve purchasing issues promptly.
• Provide analytical support through Excel by evaluating costs, monitoring procurement metrics, and identifying patterns or discrepancies.
• Utilize NetSuite for managing procurement transactions, maintaining system data, and assisting with operational needs or special projects as assigned.

Qualifications and Skills

• Minimum of two years’ experience in procurement, purchasing, supply chain, buying, or a similar operational discipline.
• Hands-on knowledge of corporate procurement processes, including purchase order handling and typical buying workflows.
• Experience supporting bids, RFPs, and contract documentation with a strong attention to detail.
• Proficiency in Microsoft Excel for data organization, tracking, and reporting.
• Practical experience using NetSuite in procurement or purchasing functions.
• Ability to manage multiple projects simultaneously while maintaining accuracy and organizational discipline.
• Strong communication skills with the capacity to collaborate effectively with vendors, managers, and cross-functional teams.

Additional Information

The position is a temporary onsite role located in New York, NY. Benefits are available to contract and temporary workers, including medical, vision, dental, life, and disability insurance. Contract employees may also opt into the company 401(k) plan. Applicants must be legally authorized to work in the United States.

This opportunity is offered through a leading global talent solutions firm specializing in finance, accounting, technology, marketing, legal, and administrative roles.