Personal Assistant - Banking Department

About the Role

We are seeking a Personal Assistant to join the Banking Department at William Fry LLP in Dublin. This permanent position involves supporting Partners in the department and managing a range of clerical and administrative duties within a top-tier banking and finance legal practice. The department advises on complex domestic and international financing transactions involving various prestigious clients such as banks, corporates, sponsors, and investment funds.

Key Responsibilities

• Prepare and revise high-quality documents from digital dictations and handwritten notes adhering to the firm's house style.
• Handle monthly, quarterly, and annual billing tasks for assigned Partners and other Fee Earners.
• Manage emails, calendars, and contacts effectively for Partners and Fee Earners.
• Maintain accurate physical and electronic filing systems.
• Coordinate travel and diary scheduling.
• Perform general office administrative tasks including printing, posting, copying, and scanning documents.
• Input and report Business Development data within the firm's CRM system.
• Assemble Business Development materials such as research, client biographies, and company information for meetings.

Candidate Profile

• At least two years of experience as a Legal PA or Secretary supporting senior professionals.
• Proficient with MS Word, Outlook, Excel, and PowerPoint.
• Experience with Document Management, Billing Systems, and Digital Dictation tools.
• Ability to reprioritize tasks effectively and maintain flexibility in work approach.
• Strong initiative and problem-solving skills to seek solutions independently.
• Committed to confidentiality and discretion in handling sensitive matters.
• Willingness to take ownership of role responsibilities and work collaboratively within a team.
• Motivation to continuously develop skills and professional knowledge.

About William Fry LLP

William Fry LLP is one of Ireland's premier corporate law firms, offering expert services both domestically and internationally with offices across Dublin, Cork, London, San Francisco, and New York. The firm employs over 310 legal and tax experts along with 460 staff members. They pride themselves on combining technical expertise with sound commercial judgment and a practical approach, serving leading multinational clients and institutions.

Equal Opportunity and Inclusion

William Fry LLP is dedicated to diversity and inclusion and strives to create a welcoming culture that values the perspectives and talents of all staff members. The firm has earned the Investors in Diversity accreditation by the Irish Centre for Diversity. The recruitment process is designed to accommodate candidates requiring specific arrangements while maintaining confidentiality of all shared information.