Operations Admin

Role Overview

This position supports day-to-day office operations, vendor coordination, documentation control, and basic IT and marketing administration. The role is based in Boon Lay, West Region, Singapore and is suited to someone who is comfortable handling a mix of operational, compliance, and coordination tasks in a fast-moving office environment.

Office Administration and Supplies

• Oversee everyday office administration, including stock control for stationery, pantry items, and other essential supplies.
• Review inventory levels regularly, anticipate future requirements, and arrange purchases before shortages occur.
• Work with suppliers to secure suitable products and ensure deliveries arrive on time and in good condition.

Vendor and Contract Coordination

• Communicate with vendors and service partners for office-related products and services.
• Track contract timelines, renewals, and vendor performance to keep services running smoothly.
• Keep organized records of quotations, invoices, and service agreements.

ISO Audits and Documentation

• Assist with internal audit activities and compliance reviews related to ISO standards such as ISO 9001.
• Maintain and refresh SOPs, operational records, and compliance files.
• Help prepare for external audits and follow through on corrective actions when needed.

Software Licenses and IT Support

• Maintain an updated register of software and system licenses, including renewals and user access details.
• Coordinate with IT vendors or the internal IT team for setup, troubleshooting, and issue handling.
• Provide first-line support for simple hardware and software issues such as printer setup and password resets.
• Assist with employee onboarding and offboarding tasks, including account creation and deactivation.

Marketing and Communications Assistance

• Help update company LinkedIn and website content in collaboration with HR or other relevant teams.
• Support the creation of simple visuals and updates for events, employee highlights, or CSR activities.
• Coordinate with design, print, or digital vendors for marketing materials and office branding items.

Requirements

• A diploma in Business Administration, Information Systems, Facilities Management, or a closely related discipline.
• Two to three years of relevant experience in office operations or administrative support.
• Strong planning and organization abilities with careful attention to detail.
• Working knowledge of ISO quality requirements and basic IT systems.
• Comfort using Microsoft Office and standard office technology tools.

Additional Information

No salary, stipend, opening count, or start date was stated in the source.