Office Assistant

Job Overview

We are seeking a diligent and organized Office Assistant to bolster our compliance and administrative activities within Germany, specifically at our Italy-based subsidiary, OST Consulting GmbH. The position centers on handling official correspondence from German governmental bodies, ensuring precise documentation, and aiding processes related to VAT, EPR, and other regulatory compliance matters. Ideal candidates possess fluency in German and demonstrate comfort in processing formal administrative paperwork.

Key Responsibilities

• Manage official documents from German tax authorities, environmental agencies, and other governmental institutions by receiving, reviewing, scanning, classifying, and organizing them.
• Systematically register, label, upload, and archive all documentation following internal standards.
• Assess incoming communications to identify document types, required actions, responsible departments, and deadlines.
• Maintain and update customer records, application progress, and internal monitoring systems.
• Assist with VAT, EPR, and other compliance-related document handling.
• Organize and maintain electronic as well as physical filing systems.
• Provide general administrative assistance to ensure smooth daily office operations.
• Communicate important information promptly to supervisors to maintain effective information flow.

Candidate Requirements

• Advanced proficiency in German, both spoken and written, with strong communication skills.
• Ability to independently interpret and manage official documents from German authorities.
• Authorization to work in Germany with a long-term commitment to working there.
• Competency in Microsoft Office suite including Word, Excel, and Outlook, along with common office software.
• Keen attention to detail and ability to manage structured documentation tasks efficiently.

Desirable Qualifications

• Prior experience in administrative support, office management, customer service, or document management roles.
• Familiarity with handling correspondence from governmental or regulatory bodies, such as tax offices.
• Background knowledge in VAT, EPR, tax compliance, or related regulatory fields is advantageous.

Attributes We Value

• A strong sense of responsibility and precision.
• Excellent organizational capabilities and effective time management.
• Capability to perform repetitive duties diligently without compromising quality.
• High regard for confidentiality and professional conduct.
• Strong interpersonal skills and ability to collaborate in a diverse, international workplace.

Compensation

The monthly salary ranges from €3,000 to €4,000.