Office Administrator

About the Company

We are a leading global sports technology firm operating at the nexus of sports, media, and betting. Our expertise and technology support over 1,700 sports federations, media agencies, betting operators, and consumer platforms in more than 120 countries, empowering their business growth.

Work Environment and Benefits

• Office situated in a central location for easy access.
• Dynamic and friendly workplace culture fostering collaboration.
• Established and rapidly expanding sports technology company offering opportunities for meaningful career advancement.

Key Responsibilities

Office Administration

• Serve as the main contact point for building-related management, addressing facility concerns such as fire drills and access control cards.
• Supervise maintenance and repairs of office and site equipment while ensuring the premises are kept clean and orderly.
• Manage inventory of office supplies and stationery to meet operational needs effectively.
• Coordinate catering services, coffee provision, and other refreshments as necessary.
• Ensure the upkeep and hygiene of the office space.
• Oversee repairs and updates related to building maintenance.
• Procure and maintain computers, printers, and other IT hardware.
• Fulfill receptionist duties by welcoming and assisting visitors promptly.
• Liaise with external vendors responsible for office plants, cleaning, and water supply.
• Monitor and manage the Singapore office budget planning and expenditures.
• Maintain scheduling for conference and meeting rooms as needed.
• Carry out other ad hoc tasks assigned by the manager.

People Partnering

• Provide extensive support for a variety of people-related and administrative functions for the Singapore office.
• Contribute to the creation and implementation of new policies and procedures to enhance People Team operations and APAC practices.
• Act as the primary resource for queries related to employee benefits, insurance, policies, and letter requests.
• Maintain accurate and up-to-date employee records in the HR database for precise reporting.
• Support company insurance management including updates, renewals, and claims processes.
• Administer government claim processes for childcare leave, paternity leave, and reservist duties.
• Efficiently oversee onboarding and offboarding activities for employees.
• Advise staff regarding people policies and procedures.
• Organize employee engagement and team-building events.
• Manage work pass applications, renewals, cancellations, and communication with the Ministry of Manpower on related matters.
• Ensure timely submission of annual IR8E and IR21 tax forms for employees.
• Ensure prompt completion of all other necessary HR tasks.
• Perform additional tasks as delegated by the manager, serving as a reliable right-hand support.

Requirements

• At least two years of solid experience in a comparable office administrative or HR support position.
• Proficient computer skills with strong knowledge of Microsoft Office suite.
• Self-motivated with a positive attitude, quick to learn and capable of working independently with excellent organizational capabilities.
• Ability to multitask effectively and demonstrate initiative and problem-solving skills.
• Strong verbal and written English communication and interpersonal skills.
• Sound understanding of the Employment Act, Ministry of Manpower regulations, and related practices.
• Capacity to maintain confidentiality when handling sensitive information.
• Detail-oriented with a proactive approach to resolving challenges.
• Dependable team player who supports the manager effectively.