Marketing Specialist

About Gardiner & Theobald

Gardiner & Theobald is an independent worldwide consultancy offering services in project, cost, and construction management within the construction and property sectors. Founded in London in 1835, this firm has a rich 180-year heritage while maintaining its independent consultancy status. Operating across the U.S. from its New York City headquarters and offices in various major cities, Gardiner & Theobald LLC has over 25 years of North American experience managing projects valued above $35 billion.

Role Overview

The Marketing Specialist position supports business development by producing persuasive proposals, presentations, and marketing materials. This role involves traditional marketing duties combined with proposal coordination, suitable for candidates who enjoy crafting content, managing intricate information, and collaborating with different teams to meet deadlines.

Candidate Profile

Ideal candidates will have transferable experience and a desire to expand their industry knowledge. They should demonstrate strong problem-solving abilities, work independently while recognizing when to seek support, display a proactive attitude toward extra responsibilities, and align with the firm's core values.

Key Responsibilities

• Create, write, and refine proposals, presentations, and introductory marketing content aligned to RFP/RFI needs, ensuring clarity, correctness, and brand consistency.
• Work with subject matter experts to collect technical details, enhance value propositions, and develop compelling narratives.
• Manage the full proposal lifecycle, including scheduling, submission, and version tracking.
• Design and update marketing collateral such as capability statements, case studies, pitch decks, and one-pagers.
• Maintain a library with proposal templates, staff bios, project summaries, and standardized phrasing.
• Ensure all outputs meet brand guidelines, compliance, and quality standards.
• Assist with digital marketing initiatives and website content upkeep as required.

Required Knowledge, Skills, and Experience

• Bachelor's degree in marketing, communications, business, English, or related discipline, or equivalent experience.
• Three to five years in marketing, proposals, business development, or roles focused on writing and coordination.
• Outstanding writing, editing, and narrative skills along with meticulous attention to detail.
• Capability to juggle multiple deadlines and excel in time-sensitive environments.
• Strong project management and organizational competencies.
• Understanding of proposal processes, especially RFP/RFI responses and version control methods.
• Proficiency in Adobe Creative Suite is essential.
• Experience in the Architecture, Engineering, Construction, Real Estate, or Commercial sectors is highly favored.
• Ability to collaborate effectively with technical professionals and leadership teams.

Physical and Work Requirements

• Presence in the office three to four days weekly.

Core Competencies

• Strategic planning and prioritization aligned to organizational goals.
• Knowledge of efficient work processes with a drive for continuous improvement.
• Accountability for personal and team commitments.
• Building trust through integrity and authenticity.
• Effective communication tailored to diverse audiences.