Manager - Administration

About the Role

As the Manager - Administration at MKS Inc., you will spearhead the administrative function to ensure delivery of top-tier facilities management, employee services, regulatory compliance, and operational effectiveness across sites.

Key Responsibilities

• Lead and supervise administrative teams along with contract workers to foster accountability and excellence.
• Develop and implement policies, standard operating procedures, and optimized processes focusing on automation and industry best practices.
• Manage facility and plant operations including upkeep, utilities, and security; optimize office space and enhance workplace environment.
• Drive sustainability efforts and modernize workplace infrastructures.
• Oversee vendor relationships for facilities, transportation, catering, and security to ensure service level agreements, cost control, and compliance are met.
• Manage employee-related services such as transport, travel, cafeteria, guest accommodations, and front office functions; coordinate organizational events and leadership visits.
• Ensure compliance with statutory regulations and audit preparedness; collaborate with Environmental Health and Safety teams on safety and risk mitigation.
• Oversee physical security measures and crisis management; lead business continuity planning initiatives.
• Own the administration budget, manage MIS reporting, and focus on cost efficiencies; lead office expansions, relocations, and workplace projects.
• Drive strategic transformation by building an outstanding administrative function that champions innovation, operational efficiency, and positive employee experience.

Required Skills and Qualifications

• Proven leadership and stakeholder management capabilities.
• Strong expertise in facilities and administrative operations.
• In-depth knowledge of compliance with Indian laws.
• Financial savvy, particularly in vendor management.
• Excellent problem-solving skills with a focus on execution and results.
• Graduate degree required; MBA preferred.
• 10 to 15 years of relevant experience in administration or facilities management, preferably within multinational corporations or manufacturing sectors.
• Experience managing operations across multiple locations.

Success Indicators

• High standards of service quality and operational effectiveness.
• Significant cost reductions and enhanced vendor performance.
• Exemplary compliance records and audit readiness.
• Positive employee satisfaction metrics.
• Strong safety performance metrics.

Additional Information

• This is a high-impact leadership position offering visibility across the organization.
• Opportunity to establish and develop a best-in-class administration function.
• Directly influence workplace culture and employee experience.