Junior Administrative Assistant

About Airswift

Airswift delivers global workforce solutions, connecting skilled professionals with prominent companies across diverse industries. We are collaborating with an established firm looking to add an Administrative Assistant to their Business Support Solutions team in Melbourne Docklands.

Team Overview

The Business Support Solutions team handles administrative and operational functions for the Melbourne Docklands office. The team is made up of four Administrative Assistants, a Team Lead, and a Supervisor, all working together to ensure smooth daily operations, reporting, and office management.

Role Summary

This role is ideal for an organised, proactive individual aiming to grow their administration career. The Administrative Assistant will offer comprehensive support to facilitate meetings, events, reporting, and general office tasks.

Key Duties

• Coordinate catering needs with authorised vendors.
• Organise meetings, training sessions, workshops, and office events.
• Manage bookings for meeting rooms and scheduling.
• Handle visitor access and site entry protocols.
• Support printing, document prep, and routine office tasks.
• Process invoices via company purchase card.
• Assist in reporting and data management efforts.
• Maintain precise data entry and record keeping.
• Provide administrative aid to various business stakeholders.

Candidate Profile

• One to five years of experience in administrative or office support roles.
• Good grasp of standard administrative procedures.
• Proficient with Microsoft Office suite including Outlook, Word, Excel, and PowerPoint.
• Strong communication skills, both oral and written.
• Excellent organisational abilities and time management.
• Self-motivated with capability to prioritise independent tasks effectively.
• Meticulous attention to detail and dedication to quality work.
• Dependable with a positive, team-focused mindset.

Additional Information

Only Australian Citizens or Permanent Residents will be eligible for this position.