Invoicing Officer

About the Company

We are a globally recognized Investor Services group providing comprehensive solutions in administration, accounting, reporting, regulatory, and compliance services tailored for the investment industry across 24 jurisdictions. Our team comprises over 6,500 professionals managing assets under administration exceeding US$857 billion. We collaborate closely with 13 of the world’s top 15 private equity firms.

Our offerings are supported by a strong commitment to environmental, social, and governance (ESG) principles and advanced technology, including a global data platform and proprietary innovative tools, all reinforced by expert in-house specialists. Above all, our distinguishing factor is our people, who deliver intelligent solutions combining technical proficiency with in-depth client understanding and trusted partnerships.

Position Overview

The Invoicing Officer will be responsible for supporting the billing department by ensuring invoices are processed accurately and delivered on schedule. This role requires close coordination with the Head of Billing and internal departments to maintain financial precision, contribute to month-end procedures, and enhance billing workflows, all while providing exemplary service to both internal and external stakeholders.

Key Responsibilities

• Prepare and verify client invoices promptly, ensuring accuracy and completeness before distribution to clients and internal teams.
• Oversee billing tasks including correct allocation of recoverable expenses, accurate payment recording, and efficient generation and dissemination of invoices.
• Monitor and analyze staff timesheets, produce exception reports, and assist teams in maintaining accurate timekeeping.
• Assist in reporting efforts and managing receivables by generating billing recovery reports, facilitating debtor follow-up, and supporting month-end financial reporting.
• Serve as a primary contact for billing-related inquiries, collaborate with operational teams, encourage adherence to best practices, and contribute to process improvements aimed at increasing efficiency and shortening billing cycles.

Candidate Profile

• Experience in invoicing, billing administration, or accounting, with confidence handling financial data and processes.
• Understanding of foundational accounting principles; exposure to financial services or fund management environments is advantageous.
• Highly organized, analytical, and detail-focused with the ability to manage workloads effectively during peak times.
• Proficiency in Microsoft Office, particularly Excel, and familiarity with billing and reporting software tools.
• Excellent communication skills in English, strong teamwork capability, and the ability to resolve queries and promote best practices.

Additional Information

Sustainability forms a core part of our strategic operations. We prioritize building lasting relationships with all stakeholders, including employees, clients, and local communities, while endeavoring to minimize environmental impact.

Committed to continuous improvement in areas involving our workforce, clients, environmental stewardship, and governance, we foster a culture of inclusion, equity, and diversity through dedicated committees.

Our investment in employee growth is supported via extensive learning and development platforms, and our hybrid working policy balances flexibility with connectivity among colleagues. We empower a multicultural team from 94 nationalities operating in 24 countries and support initiatives to enhance gender balance within the private equity and venture capital sectors.

Client relationships are vital for mutual success and sustainability, reflecting our deep commitment from the outset.

Benefits

• Competitive salary packages aligned with market standards considering experience, qualifications, and skills.
• Generous employer pension scheme contributions with optional employee enhancements.
• Annual leave entitlement of 22 paid days, along with enhanced maternity, paternity, shared parental, and adoption leave provisions.
• Support for flexible working arrangements to promote excellent work-life balance.
• Investment in training, tools, and personal development plans to foster continuous skill advancement.