Finance Assistant

Role Overview

The Finance Assistant plays a crucial role in supporting the Finance department through efficient management of daily accounts payable and receivable transactions, ensuring accurate and timely processing. The position handles invoice management, purchase order matching, reconciliations with suppliers and customers, verification of employee expense claims, weekly payment preparations, collection follow-ups, intercompany recharge duties, and assists with related-party transaction reconciliations. The incumbent is responsible for maintaining the accuracy and integrity of financial records within the ERP system, adhering strictly to corporate policies and financial regulations, and aiding a smooth month-end closing process.

Key Responsibilities

• Process supplier invoices daily by entering them accurately into the accounting system.
• Verify and reconcile invoices against purchase orders and delivery receipts; resolve discrepancies by investigating supplier statements and customer accounts.
• Maintain systematic filing of invoices, receipts, and supporting documents in the ERP system.
• Ensure adherence to company policies and relevant financial regulations in all finance processes.
• Prepare weekly payment runs following compliance protocols and verify that payment requests meet all requirements.
• Coordinate with suppliers and internal teams to resolve any accounts payable concerns; professionally handle accounts receivable communication with customers to provide excellent service.
• Validate employee expense claims against company travel and expense policies prior to ERP data entry; accurately record claims in the system.
• Accurately input and process customer payments within the ERP to maintain up-to-date receivable records.
• Manage intercompany invoice recharges for expenses to related entities.
• Support monthly reconciliation of related-party transactions to ensure data consistency and accuracy.
• Contribute to user acceptance testing (UAT) during system upgrades or new implementations.
• Assist with payment cycle execution and perform other finance administrative duties as assigned.

Required Qualifications and Skills

• Diploma or degree in Accounting, Finance, or a related discipline.
• At least 1 to 2 years’ experience in accounts payable and accounts receivable; candidates with relevant internship experience are also welcome to apply.
• Competency in ERP software, with preference for NetSuite; knowledge of SAP or Oracle is also acceptable.
• Familiarity with Singapore GST regulations and solid attention to detail.
• Organized, capable of handling high transaction volumes autonomously.
• Strong communication skills in English, both written and verbal.

Additional Notes

Only shortlisted candidates will be contacted for further processing.