Executive Assistant to the Founder

About the Role

We seek a highly organized, energetic, and proactive Executive Assistant to work closely with the Founder and Director of Advanced Institute of Nondestructive Testing & Training (ANDT). This position is a unique opportunity to become the founder's trusted aide, contributing substantially to business strategy, operations, marketing, travel, and enhancing daily productivity. This is more than a traditional office job, requiring active involvement in multiple facets of the organization.

Key Responsibilities

• Support the Founder through morning gym sessions by accompanying them and capturing workout videos and photos for social media.
• Prepare healthy, oil-free meals using an Air Fryer and organize the Founder's weekly clothing, including outfits for office, gym, outings, and nightwear.
• Manage daily schedules and reminders to ensure the Founder maintains punctuality.
• Handle professional email correspondence, screen incoming calls, and manage Google Calendar and meetings efficiently.
• Coordinate travel arrangements, appointments, hotels, and business visits.
• Attend meetings with the Founder, take comprehensive notes, and track assigned tasks until completion.
• Prepare reports, presentations, and summaries of meetings.
• Engage in business development by contacting engineering colleges, ITIs, polytechnics, universities, industries, and corporates. Schedule webinars, seminars, industrial visits, and guest lectures while liaising with HR departments and placement cells.
• Maintain CRM databases and follow up with prospects diligently.
• Assist with content creation by capturing high-quality videos and photographs, creating YouTube videos, Instagram reels, LinkedIn posts, handling communication with editors and designers, and maintaining a content calendar.
• Coordinate communication across departments, ensure timely completion of critical tasks, maintain documentation and digital records, and undertake various tasks aimed at enhancing the Founder's productivity.

Required Qualifications and Skills

• Bachelor's degree is preferred but fresh graduates with exceptional communication and organizational abilities are welcome to apply.
• Experience in roles such as Executive Assistant, Personal Assistant, Operations Coordinator, Project Coordinator, or similar positions is advantageous.
• Strong organizational skills with great attention to detail and excellent time management capabilities.
• Ability to handle multiple responsibilities simultaneously with a positive and fast-learning mindset.
• Professional communication and appearance are essential, with willingness to travel as needed.
• Comfort working in a dynamic, fast-paced environment.

Technical Competencies

• Proficient in Microsoft Office suite including Word, Excel, PowerPoint.
• Experienced with Google Workspace tools such as Gmail, Calendar, Docs, Sheets, and Drive.
• Familiarity with AI productivity tools like ChatGPT.
• Experience with Canva, and basic video editing software such as CapCut preferred.
• Skills in smartphone or camera video and photography are necessary.
• Strong internet research and online communication skills.

Work Schedule and Additional Information

• Workday begins early in the morning to support the Founder’s fitness routine (approx. 6:00 AM to 7:30 AM) and continues through standard business hours.
• Occasional travel and extended hours may be required based on business demands and events.

Compensation and Benefits

• Competitive salary with performance-based incentives.
• Direct involvement with a growing educational and training organization.
• Exposure to business strategy, leadership, marketing, operations, and international recruitment.
• Opportunities for rapid career progression contingent on performance.
• A stimulating workplace that values your ideas and initiative.

Application Instructions

If you are highly organized, proactive, disciplined, and passionate about maximizing a founder's effectiveness, we invite you to apply. Please submit an updated resume, a recent photograph, a brief cover letter explaining your suitability for this role, and links to any relevant social media or portfolio if available.