Executive Assistant to Founder

About My Digital Shelf

My Digital Shelf is a global B2B platform operating within the FMCG and retail sectors through impactful conferences, executive dinners, and media across the UK, USA, UAE, and Europe. The company engages senior leaders from CPG brands, retailers, and solution providers to influence the future of connected commerce, data, and AI. As the organization expands internationally, it seeks a highly organised and proactive Executive Assistant to directly support its Founder.

Position Overview

This role is a high-trust, high-visibility position closely supporting the Founder’s productivity and strategic initiatives. The Executive Assistant will ensure the Founder’s priorities are managed effectively, protecting their time and driving follow-ups. While collaborating with the Head of Operations, this role mainly focuses on enhancing the Founder's efficiency and execution.

Key Responsibilities

• Manage complex calendars spanning UK, US, and India time zones, prioritising meetings and protecting dedicated focus times.
• Coordinate scheduling with internal and external stakeholders.
• Draft and oversee important emails, filter incoming communication, and highlight urgent matters.
• Ensure timely follow-ups on communications and tasks.
• Monitor strategic projects to ensure accountability and progress.
• Prepare briefing notes, presentations, reports, and research summaries ahead of meetings.
• Help create investor and sponsor-facing documents.
• Organise and manage domestic and international travel with detailed itineraries and required documentation.
• Serve as liaison between the Founder and Head of Operations to track deadlines and commitments.
• Maintain internal dashboards and trackers to facilitate operational coordination.
• Manage expense tracking, approvals, contracts, invoices, and organise documentation and digital filing.

Candidate Profile

• Minimum of 4 years supporting a Founder, CEO, or senior leader.
• Experience working in dynamic, fast-paced, or entrepreneurial environments.
• Outstanding written and verbal communication skills.
• Strong organisational skills with the ability to prioritise effectively.
• Highly discreet and demonstrates professional maturity.
• Detail-oriented and adept at implementing systems.
• Proficient in Google Workspace, Microsoft Excel/Sheets, and collaboration tools.
• Comfortable working UK business hours (12:30 PM – 9 PM IST).
• Preferred experience includes exposure to events, consulting, media, retail, or FMCG industries and coordinating international stakeholders.

Why Join

• Engage directly with an international Founder.
• Gain exposure to global FMCG and retail industry leaders.
• Be part of a rapidly growing entrepreneurial environment.
• Potential career progression towards strategic operations or Chief of Staff responsibilities.

Additional Information

Location: Khar West, Mumbai
Working Hours: Full-time, office-based aligned to UK time zone (12:30 PM - 9 PM IST)
Experience Required: 4 to 6 years
Salary: INR 400000 per annum