Executive Assistant to CEO - AI Startup

About the Role

BURKE + CO. is hiring for an Executive Assistant position to support the CEO and co-founder of a well-funded, cutting-edge AI startup based in San Mateo, CA. This role involves providing high-level administrative support, streamlining the executive's daily activities, assisting with project management, and improving internal processes. The position offers a unique opportunity to be part of a fast-growing tech startup in the AI/machine learning space.

Key Responsibilities

• Effectively manage the CEO/co-founder's calendar to prioritize their time and resolve scheduling conflicts.
• Represent the co-founder and company with professionalism and polish in all interactions.
• Manage projects by tracking timelines and ensuring deadlines are met.
• Oversee daily office operations to maintain smooth functioning.
• Coordinate travel arrangements and prepare detailed itineraries.
• Handle internal and external communications promptly and with discretion.
• Monitor important action items and provide timely follow-ups.
• Create presentations and prepare materials for meetings.
• Organize company events, offsites, and meetings.
• Track and process expenses on a weekly basis.
• Provide light personal assistance as required.
• Support various other tasks and projects as needed.

Qualifications and Skills

• Minimum of 3 years experience as an Executive Assistant supporting senior leadership in a tech startup or high-growth technology company.
• Interest in and knowledge of AI tools is advantageous.
• Highly responsive, capable of addressing action items beyond normal business hours.
• Willingness and ability to travel regularly with the CEO.
• Strong project management capabilities with proven experience.
• Proactive self-starter who can thrive in a fast-paced, evolving work environment.
• Flexible and adaptable to shifting priorities.
• Strategic thinker with a process-oriented approach.
• Exceptional organizational talents.
• Experience using Slack is a plus.

Additional Information

• This role is San Mateo, CA based, operating in a hybrid model requiring 3 to 4 days onsite weekly depending on the executive's schedule.
• Compensation ranges from $150,000 to $200,000 base salary, supplemented with equity and benefits. The final offer depends on the candidate's experience, skills, and scope of responsibilities.
• The company is established with strong funding, a loyal customer base, and an innovative product portfolio.