Executive Assistant

About Teneo

Teneo is an international CEO advisory firm collaborating with global clients to achieve impactful and forward-looking outcomes. Leveraging a worldwide team and a broad network of experienced advisors, Teneo delivers consulting across five core business areas, aiding clients from Fortune 100 and FTSE 100 companies as well as other organizations in resolving intricate challenges. Their services span strategic communications, investor relations, financial transactions, management consulting, risk management, executive search, geopolitics, corporate governance, and ESG matters. The firm employs over 1,800 professionals across more than 50 global offices.

Role Overview

The Executive Assistant role entails critical support to senior leaders and their assistants, ensuring smooth daily operations and delivering exceptional service to executives and their teams. Candidates should demonstrate a proactive approach and strong organizational capabilities to manage multiple priorities efficiently in a fast-paced, deadline-driven environment while maintaining confidentiality and professionalism.

Key Responsibilities

• Support senior executives within Teneo's Management Consulting segment based in the U.S.
• Manage executives' calendars proactively, prioritize communications, and facilitate correspondence among executives, employees, and external contacts.
• Arrange internal and external meetings across different time zones, coordinating all logistical needs.
• Provide hands-on support for client meetings, team coordination, and administrative functions to ensure projects progress smoothly.
• Anticipate and prepare executives for upcoming meetings and organizational objectives by gathering required materials.
• Act as a professional point of contact for senior executives and support teams, safeguarding confidential information.
• Organize travel plans, managing complex itineraries aligned with executives' priorities.
• Execute general administrative duties including document filing, records management, and processing travel and expense reports.
• Oversee operational elements such as project initiation and proposal document preparation.
• Promote agile working and provide coverage during colleagues' absences or peak periods.
• Lead by example to nurture collaboration and maintain a positive workplace culture.
• Develop professional relationships with client counterparts and deepen business understanding.
• Handle miscellaneous personal requests and provide support outside regular working hours, including during travel.

Candidate Requirements

• Minimum of 2 to 3 years' experience supporting senior executives within a corporate environment.
• Strong command of written and spoken English for effective communication with U.S.-based stakeholders.
• Proficiency in Microsoft Office suite including Word, Excel, and PowerPoint.
• Ability to foresee needs, exercise sound judgment, and handle sensitive information discreetly.
• Attention to detail, delivering polished and client-ready outcomes consistently.
• Adaptability to shifting priorities and a dynamic work environment.
• Commitment to ongoing learning and professional growth.

Preferred Skills

• Familiarity with Robin, Concur, Microsoft Teams, and NetSuite platforms is advantageous.

Compensation and Benefits

• Opportunity for a hybrid work model with remote and office options in Toronto.
• Competitive salary tailored to experience.
• Flexible work schedule and generous time off policies.
• Discretionary bonuses and annual salary reviews.
• Inclusive healthcare coverage fully funded by the employer.
• Robust pension plan with competitive employer contributions.
• Significant focus on professional development and learning.
• Enhanced parental leave based on tenure.
• Group income protection and life insurance benefits.
• Gym membership reimbursements.