Executive Assistant

Overview

A well-funded, rapidly expanding Series C AI startup is looking for a seasoned Executive Assistant to support a senior operating executive. This position plays a crucial role in delivering outstanding daily executive assistance while also enhancing project execution, facilitating team coordination, and introducing structure within a fast-paced environment.

Responsibilities

• Oversee a dynamic and often changing executive calendar including prioritization, scheduling, and meeting preparation.
• Arrange both domestic and international travel plans, occasionally involving trips to Europe and Asia.
• Proactively identify potential scheduling conflicts, logistical issues, and competing priorities ahead of time.
• Assist with team coordination, operational cadences, and cross-functional projects.
• Take ownership of specific projects, leading them from initial planning stages to successful completion.
• Develop clear, organized materials to aid the executive in evaluating organizational priorities, needs, and decision-making.
• Enhance processes and systems to boost the productivity of the executive and senior leadership team.
• Collaborate closely with other Executive Assistants, Chiefs of Staff, and senior leaders throughout the company.

Qualifications

• Minimum of 7 years supporting senior executives.
• Background in startup or fast-growing technology companies preferred.
• Proven expertise managing complex schedules and international travel logistics.
• Excellent project management and organizational capabilities.
• Strong judgment, discretion, and superior communication skills, both written and verbal.
• Highly proactive and resourceful, with the ability to work independently.
• Skilled at balancing detailed administrative tasks with broader strategic or operational responsibilities.
• Willingness to accommodate international travel schedules as needed.

Additional Information

The position may be located in the San Francisco or New York City office. It is not a 24/7 role, but occasional flexibility beyond standard business hours is necessary to support international travel and time zone differences. This role focuses solely on business support and does not include personal assistant duties.