Executive Assistant, Human Resources & Organization

About GIC

GIC is among the world’s largest sovereign wealth funds, with a workforce of more than 2,000 people spread across 11 offices worldwide. The organisation invests in over 40 countries across a broad mix of asset classes and businesses. Joining GIC offers exposure to a wide network of global industry leaders. As a long-term investor, GIC focuses on creating lasting impact for Singapore’s financial future and the communities it supports around the world.

About the Human Resource & Organization Department

The Human Resource & Organization (HROD) team shapes GIC’s talent strategy and helps build the organisational culture that supports long-term performance.

Role Impact

In this position, you will help a senior leader operate at peak effectiveness by staying ahead of needs, maintaining structure, and bringing professionalism and discretion to a dynamic setting.

Key Responsibilities

This role combines executive support, departmental administration, and event coordination.

• Support the Director with diary management, including organising and ranking meetings, resolving clashes, and handling urgent schedule changes and cancellations.
• Arrange corporate travel from start to finish, covering travel plans, accommodation, and reimbursement claims while staying aligned with GIC policies.
• Act as a polished point of contact for the Director’s Office, communicating effectively with both internal and external stakeholders.
• Protect confidential and sensitive information with consistent discretion.
• Provide day-to-day administrative assistance to HROD, including document management, filing, record maintenance, and upkeep of the electronic document management system in line with retention requirements.
• Monitor department budgets, process claims and supplier invoices, and coordinate with Finance when follow-up is required.
• Handle audit-related queries and other ad hoc administrative tasks.
• Support onboarding arrangements for new department hires, including seating and IT coordination.
• Schedule HR-related agenda items for senior meetings such as the Group Executive Committee, Heads of Departments meetings, and the GIC Board HR & Organization Committee.
• Prepare slides, reports, and supporting materials for department updates and presentations.
• Carry out other office administration duties such as managing stationery, courier services, printing, and scanning.
• Plan logistics for team meetings, offsites, and company-wide events, including venues, catering, rooms, and vendor coordination.
• Support staff engagement, welfare activities, and internal events by sourcing and managing vendors as needed.
• Work closely with executive assistants and colleagues across teams to coordinate meetings and engagements smoothly.

Requirements

• A bachelor’s degree in business administration or a closely related qualification is required.
• 5 to 8 years of experience in secretarial and administrative support for senior leaders and teams, preferably in financial services.
• Strong planning skills, high attention to detail, and the ability to juggle priorities, work to deadlines, and stay effective with limited supervision.
• Ownership, initiative, and a proactive mindset are important, especially in a fast-paced environment with many competing demands.
• Excellent written and verbal communication skills, along with a positive, collaborative approach to working with different stakeholders.
• Good judgment and the ability to work independently when processes or instructions are not fully defined.
• Strong working knowledge of Microsoft Office tools, including Word, Excel, PowerPoint, Outlook, SharePoint, and Teams.

Additional Information

GIC describes itself as an ambitious, agile, and diverse organisation that encourages people to contribute ideas, challenge boundaries, and be heard. The company is guided by its PRIME values: Prudence, Respect, Integrity, Merit, and Excellence.

Flexibility at GIC

The office is designed as a place for collaboration, growth, and connection. At the same time, GIC supports flexibility so employees can do their best work. Teams are generally in the office four days each week, while retaining the ability to choose work-from-home days and adjust the arrangement when business needs change.

Equal Opportunity

GIC is an equal opportunity employer and believes diverse perspectives strengthen performance and contribute to an inclusive environment.

Department Link

The company invites interested readers to learn more about the Human Resource & Organization Department on its career site.