Executive Assistant

About OLIX

OLIX is a rapidly growing company at the forefront of AI infrastructure innovation, addressing the limitations in current hardware by developing the OLIX Decode Accelerator 1 (DX-1), a next-generation system designed for enhanced performance through integration of logic, data movement, packaging, optics, and interconnect technologies. With a team of 130 and plans to grow to 250 employees by year-end, OLIX is transitioning from research and development into large-scale delivery.

Role Overview

The Executive Assistant will provide crucial support to the COO, CFO, and President, ensuring these leaders can operate efficiently and with maximal focus. This role involves managing complex calendars strategically, optimizing meeting schedules, and serving as a key communication and coordination point for executive activities.

Key Responsibilities

• Strategically manage and optimize the calendars of the COO, CFO, and President to align with their priorities and protect time for focused work.
• Critically evaluate the necessity and format of meetings to ensure time is used efficiently, suggesting alternatives such as Slack or email when appropriate.
• Serve as a gatekeeper for executive inboxes and calendars, triaging items to prioritize what requires the leaders' attention.
• Organize travel arrangements, meeting logistics, and offsite events for the executive team.
• Prepare briefing documents, meeting agendas, and follow-up materials to ensure leaders are fully prepared.
• Establish and maintain trusted relationships across the leadership team, acting as a key liaison on behalf of the executives.
• Embrace additional responsibilities as the company and role evolve over time.

Skills and Experience Required

• Highly autonomous self-starter with strong initiative and ability to operate independently with minimal supervision.
• Excellent relationship-building skills and capacity to collaborate effectively across all organizational levels.
• Adept at working in a fast-paced environment, handling ambiguity pragmatically, and delivering practical solutions.
• Outstanding interpersonal, communication, and organizational abilities, adept at managing multiple priorities simultaneously.
• Strong enthusiasm for OLIX's mission and culture, with a desire to build a career rather than simply holding a job.
• Willingness to learn on the job, with a supportive environment for professional development.
• Prior experience is flexible: motivation and attitude take precedence over years of experience; candidates may be early-career professionals or seasoned executive assistants.

Preferred Qualifications

• Experience supporting C-suite executives or founders, ideally in startup environments, though it is not mandatory.

Compensation and Benefits

• Competitive salary tailored to individual experience, skills, and location, starting at £68,000 per annum.
• Equity participation offering meaningful stock options to promote ownership in the company’s mission.
• An annual Living-Local Bonus is provided for employees who reside within 20 minutes of the office to reduce commute impact.
• Employer-sponsored retirement plans to support long-term financial security.

Additional Information

Due to U.S. export control laws, eligibility to work at OLIX is contingent upon candidates' recent citizenship or permanent residency status. Applicants from certain restricted countries—currently Iran, North Korea, Syria, Cuba, Russia, Belarus, China, Hong Kong, Macau, and Venezuela—may not be eligible unless they have secured citizenship or residency in an unrestricted country subsequently.