Entertainment Coordinator

About NBCUniversal and Universal Studio Group

NBCUniversal is a leading global media and entertainment company offering world-class content across film, television, streaming services, theme parks, and consumer products. Their portfolio includes renowned brands such as NBC, Telemundo, Bravo, Peacock, and major studios like Universal Pictures and DreamWorks Animation. Universal Studio Group (USG), a division of NBCUniversal, comprises three major television studios producing thousands of hours of programming globally and owning over 130,000 episodes across various series.

Role Overview

The Entertainment Coordinator position supports two creative executives within the Current Programming division at Universal Television Studio. The role involves managing administrative tasks, coordinating communications between internal NBCUniversal divisions and the external creative community, and ensuring smooth production workflows.

Key Duties

• Execute general administrative functions such as managing incoming calls, scheduling appointments, organizing travel, handling copies and filing, and processing expenses.
• Maintain and update reports and databases related to staffing, production timelines, material deliveries, and studio series coverage.
• Organize and facilitate conference calls, rehearsals, meetings, and both virtual and face-to-face table reads while maintaining production files and status reports.
• Proactively identify and resolve scheduling conflicts, production requirements, and administrative issues without needing direct instructions.
• Continuously review existing processes to identify inefficiencies and recommend improvements.
• Support internal communications among production teams, talent, NBCUniversal departments, and external partners including networks, streaming platforms, studios, agencies, and management.
• Conduct research upon request and stay informed on industry trends, formats, talent, and competitive developments.

Qualifications

• At least one year of experience working in an assistant role within a studio, network, agency, or production company.
• Bachelor’s degree preferred.
• Familiarity with Adobe software, Final Draft, Microsoft Office suite including Word, Excel, PowerPoint, Outlook, and Teams.
• Understanding of television development and current programming processes, along with knowledge of key industry players.
• Ability and willingness to read and summarize writer submissions or other creative material.
• Strong multitasking, organizational, and time management skills for handling a high-volume workload.
• Flexible, personable, self-motivated, detail-oriented, and comfortable interacting with both creative professionals and all organizational levels within NBCUniversal.
• Ability to thrive in a fast-paced, deadline-driven environment.

Additional Information

• This role currently requires a hybrid work schedule with a minimum of four days per week onsite, subject to change by the company.
• Eligible for company-sponsored benefits such as medical, dental, vision insurance, 401(k), paid leave, tuition reimbursement, and various discounts and perks.
• Salary range: $56,000 to $60,000 per year.
• Equal opportunity employer committed to diversity and inclusion, and compliance with fair chance employment laws.
• Reasonable accommodations are available for applicants with disabilities during the recruitment process.
• External candidates may be required to attend an on-site interview prior to hiring decisions.