Company Secretarial and Governance Assistant

Position Overview

A prominent organization in the financial services sector is looking to appoint a Company Secretarial and Governance Assistant at their Dublin location. This role offers the chance to collaborate closely with senior executive management committees and contribute significantly to governance processes.

Responsibilities

• Assist the Head of Corporate Governance by overseeing secretarial administrative duties for key senior management committees, acting as the Secretary for essential meetings.
• Organize committee workflows including agenda setting, meeting arrangements, collecting documentation, minute taking, monitoring follow-up actions, and maintaining comprehensive records for all relevant committees.
• Ensure committee operations adhere strictly to applicable legal and regulatory frameworks, governance best practices, as well as internal group policies.
• Offer consistent advice and hands-on support to colleagues managing sub-committees to uphold governance uniformity and proper documentation.
• Prepare and circulate written resolutions to obtain approvals from senior executive committees efficiently.
• Keep governance documentation current, such as terms of reference, membership details, future agendas, action logs, meeting timetables, and approval archives for all committees involved.

Candidate Profile

• University degree holder demonstrating a strong academic record and a dedication to continuous professional growth.
• Experience in company secretarial or governance functions, preferably within financial services or other regulated environments.
• Excellent interpersonal skills to cultivate trusted relationships across all organizational levels, including senior leadership.
• Strong research and analytical capabilities for effectively gathering information relevant to audits and regulatory requirements.
• Exceptional organizational abilities combined with meticulous attention to detail in managing intricate records.
• Superior written communication prowess for drafting resolutions, memoranda, meeting minutes, and various committee documents clearly and accurately.
• Self-driven and adaptable, capable of thriving within a collaborative team setting; proficient in Microsoft Outlook, Excel, Word, and PowerPoint.

Additional Information

This opportunity is managed by Robert Walters Operations Limited, an employment business and agency, which welcomes applications from all qualified candidates.