Business Operations Coordinator

About the Company and Role

Kitamura Machinery, founded in 1933, is a Japanese manufacturer specializing in high-precision CNC milling machines with a presence in over 50 countries. Its European branch, Kitamura Machinery GmbH, located in Düsseldorf, Germany, handles sales, service, and business operations across Europe. As the business expands, the company is enhancing its internal systems and digital workflows to foster stronger collaboration among Finance, Sales, and Service departments.

We are seeking a dedicated Business Operations Coordinator to join our team to support day-to-day operations and contribute to future growth initiatives.

Key Responsibilities

• Manage daily operations and user support of the ERP system (SAGE / MAS-100) across Finance, Sales, and Service.
• Acquire a comprehensive understanding of all ERP modules and function as the internal ERP expert.
• Assist with ongoing improvements of ERP processes and lead digital transformation efforts.
• Handle accounts receivable and payable processes, including issuing customer invoices and processing supplier bills.
• Oversee and coordinate contracts with suppliers, dealers, and service providers.
• Support office administration and general operational tasks.
• Help organize customer events, exhibitions, and manage logistics.
• Provide administrative and operational assistance to the General Manager.
• Coordinate cross-departmental activities and aid in business projects as needed.

Qualifications and Skills

• Degree or vocational qualification in Business Administration, Accounting, Finance, or a related field.
• Good knowledge of accounts receivable and accounts payable functions.
• Proficiency with Microsoft Office, especially Excel.
• Fluency in English and German languages.
• Strong organizational abilities and high attention to detail.
• A proactive, team-focused attitude with eagerness to learn.
• Preferred: 1 to 3 years of relevant experience in accounting, administration, or business operations.
• Preferred: Familiarity with ERP software such as SAGE, MAS-100, or comparable systems.

Why Work With Kitamura?

• Join a distinguished Japanese machine tool company with over nine decades of technical excellence.
• Work within a small, diverse international team where your contributions are highly visible.
• Gain broad experience across multiple departments including Finance, Sales, Service, ERP, and Operations.
• Be an active participant in the company’s digital transformation journey.
• Enjoy a dynamic role that offers learning opportunities, professional growth, and greater responsibilities.

Additional Details

• Location: Düsseldorf, Germany.
• Work setting: Onsite, five days a week (Monday to Friday), 40 hours per week.
• This is not a remote or home-office position.