Billing Assistant

About the role

TrueSeek is hiring an experienced Billing and Admin Assistant for a fully remote position supporting a multidisciplinary law firm’s billing and operations functions. The team works across the revenue cycle and broader firm operations, and the role suits someone who is comfortable in a fast-moving, high-volume legal environment and wants stable long-term growth in a collaborative setting.

Compensation for this position is $55,000 to $70,000 per year.

Location note: this role is remote, but the selected candidate must be able to work within 60 miles of a firm office in the Metropolitan New York area.

Responsibilities

• Support the billing group through the full revenue-cycle process, including matter setup, pre-bill preparation and distribution, invoice edits, final review, compliance checks against billing guidelines, and sending invoices to clients through email, e-fax, e-billing portals, and other digital billing systems.
• Handle rejected invoices, work with insurance contacts and attorneys to resolve billing concerns, prepare appeal submissions for reductions, and keep leadership and Regional Office Management informed on retainer, flat-fee, and alternative fee arrangement matters.
• Process write-offs in ProLaw for discounts, fee processing, and reduced time entries, assist with accounts receivable initiatives, support billing software changes tied to client updates, and submit new timekeeper rates and deactivations to client platforms as needed.
• Assist the conflicts team with conflict checks, help with attorney and profit-center onboarding and offboarding, participate in Requests for Information, and complete additional project work assigned by leadership.

Requirements

• A high school diploma or GED is required; an associate degree or higher is preferred.
• At least 2 years of legal experience and 1 year or more of billing experience are required.
• Prior legal billing experience is preferred, and experience in an insurance defense law firm is an advantage.
• Strong skills in organization, communication, and time management are necessary for success in a high-volume, fast-paced setting.
• Working knowledge of Microsoft Office 365, ProLaw, Excel, and electronic document management tools is preferred.
• The candidate should be self-driven, able to work independently, and comfortable performing in a remote environment.

Additional information

This position is intended for a seasoned billing professional who values teamwork, operational support, mentorship, and long-term stability within a supportive firm environment.

The role is full-time and fully remote.

No internship duration, start date, application deadline, or vacancy count was provided.